About Us Xiriuz LLC is a wholesale distributor specializing in electrical and industrial products. We are looking for a highly organized, detail-oriented, and proactive Administrative Assistant to support our daily office operations and provide administrative assistance across multiple departments. The ideal candidate is dependable, professional, comfortable working in a fast-paced environment, and capable of managing multiple responsibilities efficiently. Key Responsibilities Administrative Support Perform daily administrative and clerical tasks to support business operations. Organize, maintain, and update electronic and physical records. Prepare documents, spreadsheets, reports, and correspondence. Manage incoming calls, emails, and general office communications. Coordinate meetings, appointments, and internal requests. Maintain office supplies and assist with general office organization. Operational & Department Support Provide administrative assistance to the Purchasing, Accounting, and Operations departments. Assist with purchase order documentation and data entry. Communicate with vendors and customers as needed. Track pending requests and follow up to ensure timely completion. Maintain accurate information in company databases and internal systems. Assist with invoice organization, recordkeeping, and basic accounting-related administrative tasks. Documentation & Reporting Maintain organized and accurate company records. Prepare and update Excel spreadsheets and administrative reports. Assist with document management and internal procedures. Support recordkeeping and documentation preparation for internal and external audits. Ensure the confidentiality and accuracy of company information. Qualifications Required High school diploma or equivalent. Minimum 1 year of administrative or office experience. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Bilingual proficiency in English and Spanish, both written and spoken. Strong organizational and time management skills. Excellent attention to detail and accuracy. Strong communication and interpersonal skills. Ability to multitask and prioritize assignments. Ability to work independently and collaboratively. Preferred 2-3 years of administrative experience. Experience in wholesale, distribution, logistics, or a related industry. Familiarity with ERP software or Microsoft Dynamics 365 Business Central. Basic knowledge of purchase orders, invoicing, and vendor documentation. Experience maintaining business records and operational reports.

Pay:

$20.00 - $24.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

administrative assistant: 2 years (Preferred)

Language:

English, Spanish (Preferred)

Work Location:

In person