Job Overview We are looking for a timely, organized, and responsible administrative assistant to perform a variety of administrative and clerical tasks. Daily duties of this position will include: check and manage emails, answer the phone, keep the current calendar of events, manage Appfiles and contracts. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like the MLS systems, Appfiles, and Google Drive applications. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Answer and direct phone calls Assist Clients in answering any questions they have Organize and schedule appointments Plan any team meetings Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of Contracts, home inspections, closings, etc. Set up showings to clients Send out mailings Follow-up on all closings Maintain the MLS Follow-up with feedback for showings of our listings Open up homes for clients to look at listings File receipts Work with Title companies to get all information needed for closings Maintain a filing systems Order office supplies Maintain contact lists Submit and reconcile reports Provide general support to visitors Act as the point of contact for internal and external customers Get Congratulation/Thank You cards ready for closings Requirements Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) as well as Google Drive Excellent time management skills and the ability to prioritize work and be self disciplined Attention to detail and problem solving skills Excellent written and verbal communication skills (including phone conversation skills) Strong organizational skills with the ability to multi-task Ability to work in a fast pace, high pressure, environment Fast learner who is able to pick up on applications quickly High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Qualified candidates must have previous experience as an Administrative Assistant or a Bachelor's degree in Business. IM Realty is a specialized boutique real estate brokerage located in Lady Lake, Florida, primarily serving The Villages and the surrounding retirement communities of Central Florida. Founded in early 2023 by Ira Miller, the firm distinguishes itself through a "New Age" approach to real estate, blending decades of local market experience with modern social media marketing and state-of-the-art technology. We welcome you to join the team!

Pay:

From $18.00 per hour

Benefits:

Paid time off

Experience:

Real estate administrative: 1 year (Required) Ability to

Commute:

Lady Lake, FL 32159 (Required)

Work Location:

In person