HVAC Project Administrator

HVAC Project Administrator Paychex - 3.5 Largo, FL Job Details Full-time $50,000 - $65,000 a year 22 hours ago Qualifications Project reporting Construction project reporting Construction subcontractor management Construction negotiation Construction schedule coordination Construction project management Project coordination Mid-level 3 years Client invoicing Schedule management Salesforce Cloud Construction budget management

HVAC CRM

system proficiency Commercial building projects Negotiated pricing Cross-functional collaboration Construction change order management Construction project budgeting Communication skills Project stakeholder communication Stakeholder relationship building Cross-functional communication Full Job Description HVAC Project Administrator Join a team where your HVAC experience and organizational skills truly make an impact. We're looking for an experienced HVAC professional to take on a key role supporting multiple commercial construction projects from kickoff through completion. This is a great opportunity for someone who enjoys coordinating projects, working with clients and vendors, and staying involved in both the operational and financial side of construction—without being stuck in the field full-time. In this role, you'll be the central point of coordination, helping ensure projects stay on schedule, within budget, and running smoothly. If you're detail-oriented, enjoy building relationships, and want to grow your career in a stable, team-focused environment, we'd love to connect. What You'll Be Doing Manage multiple HVAC construction projects, keeping timelines, budgets, and communication on track Act as a key liaison between clients, subcontractors, vendors, and internal teams Negotiate installation costs with subcontractors and coordinate equipment needs early in the project cycle Schedule and manage material and equipment deliveries to ensure projects stay on pace Maintain detailed project updates, notes, and reporting within Salesforce Communicate regularly with project managers and field teams to keep everyone aligned Prepare and submit monthly project billings and quickly resolve any billing discrepancies Review and manage change orders to ensure all additional work is properly captured and compensated Collaborate with internal team members and participate in weekly project review meetings What We're Looking For 3+ years of experience in HVAC, commercial construction, or a related industry Strong understanding of project coordination, scheduling, and construction workflows Comfortable working with subcontractors, clients, and cross-functional teams Highly organized with strong attention to detail and follow-through Experience using CRM systems (Salesforce is a plus) Strong communication and problem-solving skills Why Join Us? Be part of a growing, collaborative team working on diverse commercial projects Opportunity to stay involved in HVAC construction without a field-heavy role Gain exposure to both operational and financial aspects of projects Work in an environment that values communication, accountability, and career growth Build long-term relationships across the construction and HVAC industry EOE