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MB
Multiple business
Office Assistant
Career Insights for Front Office Assistant
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Scorecard
Based on Florida data
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What they do
A Front Office Assistant greets people in an office, handles calls, and provides administrative assistance for the office. Organizes files and assists with record keeping and data base management. Manages office mail, email and text correspondence. Greets visitors, clients, patients or vendors who come to an office. Answers phone calls and directs inquiries to other staff.
$36,284 / year median in Florida
+3% projected growth
Job Description
Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is essential in ensuring the smooth operation of our office environment. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for providing outstanding administrative support. As an Office Assistant, you will be the first point of contact for visitors and clients, manage essential office tasks, and support various departments to maintain productivity and efficiency. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. Duties Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette Manage front desk responsibilities, including scheduling appointments and handling client inquiries Perform data entry using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents Assist with bookkeeping tasks using QuickBooks and handle basic office management duties Support calendar management for team members and coordinate meetings or appointments efficiently Provide customer support by addressing client questions promptly and professionally while maintaining excellent client communication skills Requirements Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Familiarity with QuickBooks for bookkeeping and data entry tasks Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Strong computer literacy, including typing, proofreading, and technical proficiency with productivity software Bilingual abilities are a plus to serve diverse client needs effectively Exceptional phone communication skills coupled with good time management practices Join us as an Office Assistant and become an integral part of a lively team dedicated to excellence! Your enthusiasm, organizational prowess, and technical skills will help create a welcoming environment while supporting our company's success.