Administrative Assistant FL Prime Construction LLC Melbourne, FL Job Details Full-time $22 - $25 an hour 1 day ago Benefits Paid time off Qualifications Microsoft Excel Interpersonal skills Executive administrative support Attention to detail Time management Full Job Description FL-Prime Construction | Full-Time | $22-$25/hour, Depending on Experience FL-Prime Construction is looking for an organized, dependable Administrative Assistant with prior experience in the construction industry to join our team. This is a hands-on administrative role supporting both our office and field operations and is ideal for someone who enjoys staying busy, keeping things organized, and handling a variety of responsibilities throughout the day. This position reports directly to the Office Manager and will also provide administrative support to our Project Managers and field personnel. The Administrative Assistant will help keep projects, permitting, purchasing, fleet maintenance, timecards, and day-to-day office operations running smoothly. What You'll Do Answer and direct incoming phone calls and assist customers, subcontractors, vendors, and visitors. Prepare, submit, and track permit applications and monitor permit status. Maintain permit records and project documentation. Track project RFIs and submittals. Assist with project tracking and status updates. Process project-specific material and supply orders. Maintain office supply inventory and place orders as needed. Schedule routine maintenance and repairs for company vehicles. Maintain vehicle maintenance records and service schedules. Collect employee timecards and review them for completeness and accuracy. Provide administrative support to the Office Manager, Project Managers, and field personnel. Help maintain an organized and professional office environment. Assist with other administrative and operational tasks as needed. What We're Looking For Strong organizational and time-management skills. Ability to manage multiple tasks and changing priorities. Excellent verbal and written communication skills. Proficiency with Microsoft Outlook, Excel, and Word. Professional and courteous when dealing with customers, vendors, subcontractors, and employees. Strong attention to detail and ability to meet deadlines. Comfortable working independently while also being part of a team. Willingness to jump in and help wherever needed.

Position Details Pay:

$22.00-$25.00 per hour, depending on experience

Schedule:

Full-Time Department:

Administration Direct Supervisor:

Office Manager FLSA Status:

Non-Exempt This is a varied position where no two days are exactly the same. We're looking for someone who takes initiative, stays organized, communicates well, and enjoys being an important part of keeping a busy construction company running efficiently. Apply today to join the FL-Prime Construction team.

Pay:

$22.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off

Work Location:

In person