New Smyrna Beach Association Management, LLC

MANAGEMENT OFFICE

Administrative Assistant — Duties & Responsibilities Position Overview The Office Administrative Assistant serves as the CAM's administrative support partner, helping ensure that owner requests, work orders, vendor communications, records, meetings, invoices, projects, and deadlines are organized and followed through. The position is intended to reduce administrative workload while preserving management decisions and authority for the CAM.

Hours:

20 Hours per week at discretion of CAM and NSB Mgt Management . Availability to cover hours when CAM out of Office on PTO, etc. Hours over 20 Hours would need to be approved by NSB Association Management or CAM. Management to inform board of hours outside normal schedule. 1. General Office Administration

• Ability to use Word & Excel
• Maintain Organization
• Scan, copy, print as needed 2. Owner & Resident Communication
• Greet residents, owners, vendors, and guests.
• Maintain Customers Official Documents 3. Work Orders & Maintenance Requests
• Receive maintenance requests from owners and residents through APP Folio.
• Notify the CAM of unresolved, emergency, or recurring maintenance issues. 4. Vendor & Contractor Administration
• Maintain current vendor contact information and vendor files in APP Folio. 5. Accounts Payable Support
• Verify that invoices contain required supporting documentation.
• Enter invoices into APP Folio 6. Accounts Receivable / Owner Accounts — Administrative Support
• Assist with routine owner account inquiries.
• Provide approved account information in accordance with company procedures. 7. Board & Meeting Support
• Assist with preparation of board meeting materials and packets when requested

Pay:

$15.00 - $22.00 per hour Expected hours: 20.0 per week

Benefits:

Paid time off

Education:

Associate (Preferred)

Location:

New Smyrna, FL 32169 (Preferred) Ability to

Commute:

New Smyrna, FL 32169 (Preferred)

Work Location:

In person