An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Staff Full Time Job Description The Administrative Assistant for Academic Affairs is a full-time position responsible for providing administrative support to the Academic Affairs department. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with various administrative tasks. The Administrative Assistant will ensure the smooth functioning of the department and contribute to the attainment of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department Required Qualifications High school diploma or equivalent Preferred Qualifications Office setting experience Some college Knowledge of university program goals and objectives Familiarity with veterinary medical field Relevant experience in higher education
Campus:
Orange Park Florida Posting Number:
S04957
P Job Open Date:
05/07/2026
Job Close Date:
10/31/2026
Open Until Filled:
No About the Institution Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or humanresources@lmunet.edu . AA/EEO Statement Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities. Background Check Statement The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual's identity, credit information, motor vehicle driving record, review of an individual's criminal conviction record (if any), verification of any license, and certificate or degree required for the position.
Job Duties Administrative Support:
Manage daily office operations, including answering phones, responding to emails, and handling correspondence. Schedule and coordinate meetings, appointments, and events for the department. Maintain and organize departmental files, records, and databases. Assist with the preparation and submission of reports, grants, and other documents.
Communication:
Serve as the primary point of contact for the department, providing information and assistance to faculty, staff, students, and external partners. Facilitate communication between the department and other university offices and departments. Draft and edit correspondence, reports, and other documents as needed
Financial Management:
Assist with budget preparation and monitoring, including tracking expenses and processing invoices. Manage departmental purchasing and inventory, ensuring supplies and equipment are adequately stocked
Event Coordination:
Plan and coordinate departmental events, such as seminars, workshops, and conferences. Handle logistics for events, including venue booking, catering, and travel arrangements
Other Duties:
Participate in departmental, college, and university committees and activities. Perform other duties as assigned to support the department and its goals.
Confidentiality and Professionalism:
Handle sensitive and confidential information with the utmost discretion while following University privacy procedures. Maintain a professional demeanor in all interactions and communications.
Collaboration:
Engage in community outreach and education programs related to veterinary medicine and animal health. Collaborate and foster working relationships with peers, other colleges on campus, and external partners and stakeholders to attain the college s and university s goals and objectives. Perform other duties as assigned. All LMU employees are expected to promote the mission of Lincoln Memorial University to faculty, staff, students, and the community at large and demonstrate a commitment to fostering a welcoming and respectful environment.
