Office Assistant

Office Assistant First World Realty Group - 5.0 Pembroke Pines, FL Job Details Full-time $16 - $19 an hour 1 day ago Benefits Paid time off Professional development assistance Qualifications Bilingual Record keeping Computer operation Google Workspace Microsoft Excel Maintaining an organized workspace Microsoft Outlook Guest relations MLS software Microsoft Office Specialist Phone communication Computer literacy Greeting customers Filing Administrative experience Data entry Organizational skills Multi-line phone systems Clerical experience Office management Appointment scheduling Proofreading Clean workspace maintenance Personal assistant experience Entry level Office experience Client interaction via phone calls Full Job Description Overview We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and is eager to support daily office operations. As an Office Assistant, you will be the first point of contact, ensuring smooth communication and efficient management of administrative tasks. Your positive attitude, strong organizational skills, and proficiency with office technology will help create a welcoming and productive workplace. This paid position offers an exciting opportunity to develop your skills across various administrative functions while contributing to the overall success of our organization. Duties Greet visitors and manage front desk responsibilities with professionalism and warmth Operate multi-line phone systems, answer inquiries, and direct calls appropriately Handle data entry, filing, and document proofreading to maintain accurate records Manage calendar scheduling, appointment setting, and calendar management for staff Support office management activities including supply ordering, organization, and maintenance Provide excellent customer service by supporting clients, vendors, and internal teams with their needs Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports and correspondence Maintain office cleanliness and organization to foster a productive environment Perform clerical duties such as photocopying, scanning, and mailing documents Qualifications Proven experience in an office environment or as a receptionist, real estate knowledge preffered Strong computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry skills Excellent organizational skills with the ability to multitask efficiently Bilingual abilities are highly desirable to support diverse client needs Exceptional phone etiquette and customer service skills with experience managing multi-line phone systems Familiriality with MLS and Qualia is at plus. Previous clerical or administrative experience demonstrating attention to detail including proofreading and filing capabilities Ability to manage time effectively in a busy setting while maintaining professionalism Personal assistant experience or office management background is advantageous Join us in creating a vibrant office environment where your organizational talents can shine! This role offers the chance to grow your administrative expertise while supporting a dedicated team committed to excellence.

Pay:

$16.00 - $19.00 per hour

Benefits:

Paid time off Professional development assistance

Work Location:

In person