Overview We are seeking a proactive and detail-oriented Deputy City Clerk / Administrative Assistant to join our municipal team. This vital role supports city operations by managing administrative functions, assisting with clerical tasks, and ensuring smooth communication within the city government. The ideal candidate will bring a positive attitude, strong organizational skills, and a passion for public service. This position offers an exciting opportunity to contribute to local governance while developing valuable administrative expertise in a dynamic environment. Duties The list of essential functions, as outlined herein, is intended to be representative of the major tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position. Specific tasks on a day-to-day basis will reflect the broad areas of expertise for this position. Reports directly to the City Manager, Operations Manager, and City Clerk. Acts as personal secretary and aide to the City Manager. Participates in the manager's work, such as interviewing office visitors and providing information about the department's services and operations. Prepares forms independently and composes letters for the City Manager's signature. Answers phone and resolves calls as appropriate. In cases where the City Manager is required to return the call, provides backup materials to assist in handling it. Keeps City Manager's calendar. Determines which meetings or events require attendance and ensures time is used efficiently. Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for the manager's use. Advises department heads, supervisors, and the City Attorney of important meetings. Coordinates meetings with the City Council through the City Clerk Receives and screens callers. Refers to callers to other employees, officials, or departments as needed. Takes minutes of conferences, meetings, and official functions as required. Performs general administrative duties, including typing, filing, ordering office supplies, etc. Will be required to perform other administrative duties as requested, directed, or assigned. Willingness to travel for meetings, conferences, and other various events Assists walk-in visitors at the Admin service window Manage all record-keeping, including document storage/filing, coordinating with the City Clerks record keeping and retention process Support development and filing of all digital and hard copy reports, documents, and files. Support the City Clerk and Operations Manager on various tasks and assignments Will serve as the city's Deputy City Clerk and begin certification for a CMC and MMC Answer and appropriately conclude all incoming CRA-related phone calls, emails, and related communications Manage CRA-related events in the City Manager's calendar Other tasks as assigned within the parameters of an office-related position. Skills Knowledge of business English, spelling, and punctuation. Knowledge of office practices and procedures. Knowledge of record keeping and filing Knowledge of phone etiquette and professional communication skills for client interaction and internal correspondence. Ability to operate and understand various computer programs and systems Knowledge of the overall functions and operations of the department to which assigned. Ability to prepare documents, compose letters, and memoranda. Ability to make decisions in accordance with departmental rules, regulations, and policies. Ability to establish and maintain effective working relationships with employees and the public. Desired Education, Training , Experience Graduation from high school or possession of an acceptable equivalency diploma. Five years of secretarial and/or clerical experience, including typing experience and the operation of a personal computer. Associate's degree preferred. Proficient in personal computer software programs such as Microsoft Word, PowerPoint, and Excel. Typing speed minimum of 50 - 75 w.p.m. A comparable amount of related experience may be substituted for the minimum educational requirements. Able to maintain strict confidentiality. Tact and diplomacy are required.

Pay:

$20.25 - $24.28 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Application Question(s): How many years of administrative, clerical, or office support experience do you have? Do you have previous experience working for a city, county, state agency, or other government/public-sector organization? How would you rate your proficiency with Microsoft Office, particularly Word, Excel, Outlook, and Teams? This position involves frequent interaction with residents, elected officials, department heads, vendors, and other members of the public. How would you handle an upset resident requesting immediate assistance with an issue you cannot personally resolve? Are you available to attend City Commission/Council meetings or other public meetings that may occasionally occur outside normal business hours? Why are you interested in the Deputy City Clerk / Administrative Assistant position, and what experience do you have that you believe would make you successful in this role?

Work Location:

In person