Job Summary We are seeking a part time dynamic and highly organized Administration Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where organizational excellence thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to success. Duties Create flyers and advertising pieces for special events, concerts, cabarets, etc and save in appropriate NAS Shared drive folders. Create webpage format for weekly email blasts. Work with our Layout and Design manager for monthly online magazine Input on community calendar Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette and friendly customer service. Operate multi-line phone systems, handle incoming calls, and relay messages promptly and accurately. Perform data entry tasks using Microsoft Office applications, ensuring all records are precise, organized, and confidentially maintained. Assist with membership retention and renewal, including invoicing, tracking, and contacting with record keeping. Support office management by organizing files, maintaining supplies, and overseeing general administrative functions such as proofreading documents and managing data advertising and membership filing systems. Handle client communication efficiently, providing support via phone or email while maintaining professionalism and confidentiality. Coordinate scheduling, appointments, and personal assistant tasks to ensure timely execution of daily activities. Qualifications Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, , Outlook, PowerPoint) along with excellent computer literacy skills. Experience with web page layout software is preferred. Strong phone communication skills coupled with excellent phone etiquette and customer support capabilities. Ability to handle confidential information discreetly while managing multiple priorities efficiently. Demonstrated time management skills with the ability to prioritize tasks effectively in a fast-paced environment. Personal assistant or office management experience is desirable but not required. Join us as an Administration Assistant and become a key player in creating an organized, positive workplace! Your enthusiasm for supporting teams combined with your technical skills will help drive our success forward while providing valuable services that keep our office running seamlessly.

Pay:

$16.00 - $20.00 per hour Expected hours: 25.0 - 35.0 per week

Benefits:

Flexible schedule Tuition reimbursement

Work Location:

In person