Job Summary Save Our Seabirds is seeking a friendly, enthusiastic, and organized Administrative Assistant to join our team! Save Our Seabirds is a 501(C)3 nonprofit organization with a mission to rescue and rehabilitate sick, injured, and orphaned wild birds - with the goal of releasing them back into their natural habitats. We receive 5000 phone calls per year about wild birds in distress - and treat upwards of 1200 per year in our specialized avian hospital. We also have a "Wild Bird Learning Center" that is open to the public, for

FREE, 365

days per year. The Learning Center features approximately 100 non-releasable birds. These birds are permanent residents of our facility. We use their story to inspire the public about the beauty of birds, and to educate people about what we can all do to support our beautiful avian wildlife. In this vital role you will support office operations, providing exceptional support to ensure smooth daily functions. As an energetic and proactive professional, you will handle a variety of administrative tasks, manage communication channels, and assist with office management duties. Your positive attitude and strong organizational skills will help create an efficient, welcoming environment for both staff and visitors. For the right person - this could be your first office job. You will be working in an office environment with an Office Manager and our CEO. Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems, handle incoming calls, and route messages efficiently Post to and assist in the management of our social media accounts. Maintain organized filing systems, perform data entry, and ensure accurate record keeping using tools like Microsoft Office and Google Workspace Assist with calendar management, scheduling appointments, meetings, and coordinating events or deadlines Help to manage our CRM system Provide excellent customer service by addressing inquiries promptly via phone or email and supporting client needs Perform clerical duties such as proofreading documents, managing correspondence, and maintaining office supplies Experience Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Experience with Canva is a plus Experience handling multi-line phone systems and practicing effective phone etiquette Knowledge of clerical tasks including filing, data entry, proofreading, and calendar management Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively Join us to be part of a vibrant team where your administrative expertise will make a meaningful impact! We value energetic professionals who are committed to delivering top-tier support while fostering a positive office environment. This paid position offers the chance to develop your skills further while contributing to our organization's success.

Pay:

From $18.00 per hour

Benefits:

401(k) Employee discount Health savings account Paid time off People with a criminal record are encouraged to apply

Work Location:

In person