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ADMINISTRATIVE ASSISTANT
Career Insights for Office / Administrative Assistant (General)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
ADMINISTRATIVE ASSISTANT
HQ Aero Management Inc.
•
Tamarac, Florida
•
PERMANENT
Updated 09/04/2026
Job Description
Job Summary
Administrative Assistant - Temp
Job Summary:
HQ Aero is currently recruiting for an Administrative Assistant for a temporary position in
TAMARAC, FL
Job Overview:
We are seeking a reliable and detail-oriented Administrative Assistant to support a document scanning and digital filing project. The successful candidate will be responsible for organizing paper records, scanning documents, verifying image quality, indexing files, and ensuring accurate electronic storage within company filing systems. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism.
Responsibilities and Duties (included but not limited to)
Prepare physical documents for scanning by removing staples, paper clips, and other obstructions.
Sort, organize, and categorize records according to established filing procedures.
Scan paper documents into electronic formats using company scanning equipment.
Review scanned files to ensure completeness, readability, and accuracy.
Rename, index, and organize electronic files according to company standards.
Upload documents into designated digital filing systems and shared drives.
Perform quality control checks to verify proper document storage and retrieval.
Maintain document confidentiality and security at all times.
Assist with retrieval and disposition of physical records as directed.
Track project progress and report status updates to management.
Support other administrative tasks as needed during the project.
Qualifications:
Must be at least 18 years of age.
High School Diploma/GED
Proven experience in an administrative setting.
Must pass a comprehensive background check.
Must pass pre-employment drug test - We are a drug free work place!
Excellent time management skills and ability to multi-task and prioritize work.
Proficiency in MS Office
Working knowledge of office equipment, like printers, scanners, and fax machines.
Strong ethics and reliability.
Problem-solving & decision-making aptitude.
Excellent written (spelling, punctuation, sentence structure, and writing) and verbal communication skills (must collaborate with leads, managements, and support personnel on a regular basis)
Attention to detail and problem-solving skills.
Job Type:
Full time, temporary
DISCLAIMER
This job description indicates the general nature and level of work expected by the successful applicant. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the successful applicant. The successful applicant may be asked to perform other duties as required.
Job and company information not to be copied, shared, scraped, or otherwise disseminated without explicit consent of JSfirm, LLC.