Administrative Assistant-Attendance

Openings as of 5/1/2026 force display?

True Openings as of 5/1/2026

Administrative Assistant-Attendance JobID:

5946

Position Type:

Secretarial/Clerical/ Administrative Assistant I Date Posted:

4/30/2026

Location:

Coral Shores High School Date Available:

tbd

Closing Date:

Open until Filled A high school attendance clerk plays a key role in keeping accurate records and supporting both students and staff. Their responsibilities are a mix of administrative work, communication, and compliance with school policies. Here's what the job typically involves: Daily attendance tracking They record student attendance each day, making sure absences, tardies, and early dismissals are entered correctly into the school's system. This often includes verifying notes or excuses from parents or guardians. Monitoring and reporting Attendance clerks keep an eye on patterns like frequent absences or truancy. They generate reports for administrators, counselors, or district offices and may flag students who need intervention. Communication with families They contact parents or guardians when students are absent without notice, confirm reasons for absences, and sometimes send automated or manual notifications about attendance issues. Maintaining records They organize and update student attendance files, ensuring records are accurate and compliant with school district policies and state regulations. Supporting school administration Clerks often assist assistant principals or attendance officers by preparing documentation for meetings, hearings, or interventions related to truancy. Processing paperwork They handle absence notes, medical documentation, and early release requests, making sure everything is properly logged and filed. Front office support In many schools, attendance clerks also help at the front desk—answering phones, greeting visitors, and assisting students who arrive late or need to leave early. Ensuring compliance They help the school stay in line with local and state attendance laws, which can include reporting chronic absenteeism or working with truancy officers. Overall, the role requires strong attention to detail, good communication skills, and the ability to handle sensitive information responsibly.

Background Screening:

Employment for this position is contingent upon successful completion of background screening through the Florida Care Provider Background Screening Clearinghouse. Applicants may review important information about the screening process at: https://info.flclearinghouse.com Eligibility for Florida certification is required. FL certification in both Exceptional Student Education (grades K-12) and English (grades 6-12) and ESOL Endorsement is a prerequisite for teaching in field. The Bureau of Educator Certification has developed instructional videos to guide applicants through the certification process, covering topics such as Florida's Online Educator Certification System Set-up and the Florida Teacher Certification Application .

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