Administrative Assistant Charles A. Von Stein, Inc. is an established and growing commercial real estate management, leasing, and sales company serving Florida's Treasure Coast and Space Coast. We are looking for an organized, dependable, and adaptable Administrative & Leasing Assistant who is comfortable supporting multiple areas of a busy commercial real estate office. This is a great fit for someone with strong administrative experience who enjoys variety, learns quickly, and can shift between priorities as needed. This is not a narrowly defined administrative position. Our team works across property management, leasing, sales, maintenance coordination, and general office operations. As employees develop and demonstrate their strengths, we try to align their responsibilities with the areas where they are best suited. There is an opportunity to grow quickly and take on greater responsibility. Responsibilities Provide day-to-day administrative support across multiple areas of the company Answer and route phone calls and provide professional customer service Assist with leasing, sales, tenant, vendor, and property-related inquiries Help coordinate and dispatch maintenance and service requests Communicate with tenants, vendors, contractors, and other members of the team Maintain organized digital and physical records Perform data entry and keep property, tenant, vendor, and contact information current Assist with preparing documents, correspondence, reports, and other materials Support basic bookkeeping and accounting-related administrative tasks Help coordinate appointments, follow-ups, property information, and ongoing projects Step into different administrative and operational responsibilities as needed Qualifications Prior administrative or office experience Strong organizational skills and attention to detail Comfortable managing multiple responsibilities and shifting priorities Professional and confident communicating by phone, email, and in person Proficient with Microsoft Office and comfortable learning new software and technology Active Florida Real Estate Sales Associate License preferred Maintenance coordination or dispatch experience is a plus Experience in commercial real estate, property management, leasing, bookkeeping, or accounting is a plus Dependable, collaborative, and able to work independently when needed We value people who are willing to learn, take initiative, and contribute wherever they can make the greatest impact. For the right person, this position can develop quickly as we identify their strengths and build responsibilities around where they can contribute most effectively.

Job Type:

Full-time Pay:

$18.00 - $21.00 per hour

Benefits:

401(k) matching Health insurance Paid time off

Work Location:

In person