An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
•(This position is located in Warner Robins, GA) •Objectives of this
Role:
The CSU Administrative Assistant provided high-level administrative and operational support to the Chief Nursing Officer (CNO) and CSU Leadership team. This role ensures effective coordination of CSU operations, compliance with DBHDD and CARF standards, and seamless communication across nursing, clinical, and administrative staff. The position requires strong organizational skills, attention to detail and the ability to manage sensitive and confidential information.
Essential Duties and Responsibilities :
Administrative Support to the
CNO:
Manage the CNO's calendar, scheduling meetings, trainings, and CSU leadership sessions. Prepare correspondence, reports, meeting minutes, and presentations as directed by the CNO. Track deadlines for DBHDD, CARF, and internal audits, ensuring timely submission of reports. Maintain confidential files, records, and sensitive communications.
Unit Coordination:
Serve as the primary administrative liaison for CSU staff and leadership. Assist with staffing schedules, call-out documentation, timesheet corrections, and shift swap requests. Coordinate CSU orientation and ongoing training sign-in sheets, tracking staff compliance. Ensure distribution of CSU policies, procedures, and updates to staff. Assist in preparation and maintenance of CSU binders, training packets, and compliance documentation.
Compliance & Documentation:
Maintain accurate CSU logs (e.g., infection control, restraint/seclusion, fridge & water temperature logs, staff call-outs, incident reports). Support preparation of DBHDD and CARF audits, ensuring all required documentation is up to date. Assist with incident reporting, quality improvement tracking, and follow-up communications. Ensure CSU staff adherence to Middle Flint Health & Wellness standards and branding in all documentation.
Communication & Coordination:
Facilitate communication between the
CNO, CSU
staff, and executive leadership. Distribute meeting agendas and take minutes for CSU leadership, staff meetings, and trainings. Coordinate CSU events, staff education sessions, and in-service trainings. Serve as a point of contact for external partners, auditors, and staffing agencies when directed by the CNO.
Minimum Qualifications :
High School Diploma or equivalent required. Associate or Bachelor's degree in Business Administration, Healthcare Administration or related field preferred. Valid, unrestricted Georgia Driver's License. Current AHA CPR and First Aid Certification. Must be computer literate.
Preferred Qualifications:
2 + years of administrative experience, preferably in healthcare or behavioral health Agency is an eligible worksite for the VA Education Benefit Program (Veterans) Agency is an eligible work site for the Public Service Loan Forgiveness Program Middle Flint Health & Wellness services the following 11 counties: Webster, Marion, Sumter, Schley, Taylor, Crisp, Dooly, Macon, Houston, Peach and Crawford. Middle Flint Health & Wellness is a Drug Free Workplace. Current Middle Flint applications should be filled out carefully and completely. Describe background in full and make certain application is signed. Incomplete applications or applications with insufficient information can result in an applicant not being considered for the vacancy. Please KEEP a copy of your application. All applications must be received (not postmarked) by the above specified deadline. Finger- printing and/or Drug Screening may be required, if appointed. Any male applicant between 18 and 26 years of age must present proof of having registered with the Selective Service as required by federal and state law, or of being exempt from such registration. An Equal Opportunity Employer Middle Flint Health & Wellness does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs and activities. An applicant who has a disability which requires special accommodations should contact this office.
ENTRY SALARY
may be adjusted depending upon the selected candidate's qualifications and agency budget considerations.
