An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
At Holston Gases, we're proud of where we came from and who we are today. We started in 1958 with "two guys with a truck" and over the past 65 plus years, have grown to be one of the largest industrial gas and welding supply companies in the United States. Even though we've grown and the world has changed around us, our values of family ownership, local management and customer service have remained. Propane Administrator / Job Description Holston Gases Inc ., a leading distributor of industrial, medical, & specialty gases & welding supplies & equipment, is seeking motivated individual to join our Dalton, GA team. Propane Administrator Job Summary The Propane Administrator manages the administrative and operational tasks related to propane distribution and sales within the company. This role involves tasks such as customer service, inventory management, scheduling, record-keeping, invoicing, payment processing, and ensuring compliance with industry regulations. Key Responsibilities •
Customer Service:
o Providing excellent service to clients by answering inquiries, resolving issues, and ensuring a positive customer experience. •
Order Processing & Scheduling:
o Managing the processing of propane orders and coordinating delivery schedules, often involving communication with drivers and service technicians. o Handle customer invoicing and process billing in a timely manner. o Monitor receivables and manage the collections process for overdue accounts. o Collaborate internally to address service or billing discrepancies. •
Inventory Management:
o Maintaining accurate records of propane inventory levels, tracking stock, and collaborating with management to avoid shortages. •
Record Keeping:
o Maintaining detailed records of sales, inventory, customer information, and other relevant data for reporting and compliance purposes. •
Compliance & Safety:
o Ensuring adherence to relevant industry regulations and safety guidelines related to propane handling, storage, and distribution. •
Administrative Support:
o Providing general administrative support to the team, including tasks like data entry, document preparation, and communication management. •
Coordination:
o Working closely with other departments, such as sales, operations, and logistics, to ensure smooth and efficient workflow. •
Reporting:
o Preparing reports for management on various aspects of propane operations, such as sales, inventory, and compliance. •
Process Improvement:
o Identifying areas for process improvement and contributing to the development of new procedures to enhance efficiency and customer satisfaction. Other Duties as
Required:
This job description should not be construed to imply that these requirements are the exclusive standards of this position. Incumbents are expected to follow any other reasonable instructions, and perform any other related duties, as may be required by their supervisor. Performance of this job in a safe manner and in keeping with established Holston Gases policies is a condition of employment.
MINIMUM QUALIFICATIONS
Proficient in use of email, internet and excel Ability to read and comprehend text Knowledge of relevant software application including MS Office Accurate keyboard skills Must have basic computer experience Knowledge of administrative procedures Good numeracy skills Good communication skills - verbal and written Ability to work independently and under some pressure to meet deadlines Ability to lift 30 lbs. required Ability to work in standing position Must be able to work with a wide variety of people with different personalities and backgrounds. Must be able to operate in a drug-free workplace. High school diploma or equivalent Looking for a great company to work for? You'll find it With Us! Holston Gases Inc. offers a competitive compensation and excellent benefits package, which includes Medical, Dental, Vision, Prescription Drug, Life & Disability Insurance, 401(k). We also offer
PAID TIME OFF
such as, Vacation, Sick Time and Holidays, all of which you start earning on your first day of employment.
Job Type:
Full-time Benefits:
401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance
