General Affairs Specialist

General Affairs Specialist HL-GA Battery Company

LLC - 4.0

Ellabell, GA Job Details Full-time 2 hours ago Qualifications Vendor relationship building Computer operation Budget management Microsoft Excel Maintaining an organized workspace Guest relations Operations management Event coordination Facilities management Regulatory compliance ERP systems Data analysis skills 5S Data reporting Mid-level Improving operational efficiency 3 years Compliance management implementation Bachelor's degree in business administration Administrative experience Policy & process development Managing budgets in a finance role Bachelor's degree Team management Decision making Performance Improvement (PI) Vendor relationship management Contracts Front desk Vendor contract management Business Administration Procurement contract negotiation Productivity software Office management Manufacturing Clean workspace maintenance Supplier selection Cross-functional collaboration Business Travel scheduling Manufacturing company experience Communication skills Cross-functional communication Time management Stakeholder management

Full Job Description Summary:

The General Affairs Specialist II is responsible for supporting and executing daily administrative operations while contributing to the planning, coordination, and continuous improvement of General Affairs (GA) functions within the organization. This role manages office operations, vendor relationships, facility coordination, and administrative systems, while also supporting budgeting, process improvements, and policy implementation. This position works across departments to ensure efficient workplace operations, regulatory compliance, and effective coordination of administrative services in a fast-paced, manufacturing environment. The role may support or lead projects related to workplace optimization, vendor performance, and operational efficiency, while providing guidance to junior team members as needed.

Responsibilities:

Oversee and support daily office administration and general affairs operations Manage vendor relationships including selection, negotiation, contract management, and performance monitoring (e.g., cleaning, security, maintenance) Coordinate procurement processes for office supplies and services, ensuring cost control and efficiency Support facility management activities including workspace planning, repairs, maintenance, and safety compliance Assist in development and implementation of administrative policies, procedures, and SOPs Support planning and tracking of administrative budgets, including cost control and reporting Identify opportunities for process improvements and support implementation of efficient administrative systems Coordinate company events, travel arrangements, and logistics Support cross-functional administrative initiatives and internal team coordination Handle internal and external visitors, ensuring a professional and organized experience Ensure compliance with company policies, procedures, and local regulatory requirements Prepare reports, data analysis, and administrative documentation to support operations Support office projects such as expansions, relocations, or workspace optimization initiatives Provide guidance and support to junior GA staff as needed Maintain cleanliness at work-site in accordance with 5S3R Standards Sort, Set in order, Shine, Standardize, Sustain Right Location, Right Quantity, Right Container Perform other duties as assigned

Qualifications:

Bachelor's degree in Business Administration, Management, or related field preferred, or equivalent relevant experience Certifications in administration, facility management, or related areas are a plus

Experience:

3+ years of experience in General Affairs, administration, office operations, or related field Experience managing vendors, facilities, or administrative operations required Experience supporting budgeting, procurement, or cost control activities preferred Experience in a manufacturing or industrial environment preferred Experience supporting process improvement initiatives or administrative systems preferred

Work Authorization:

Must be legally authorized to work in the United States without sponsorship.

Skills:

Strong administrative, organizational, and time management skills Vendor management and negotiation ability Problem-solving and decision-making skills Financial awareness including budgeting, cost control, and reporting Effective communication and stakeholder coordination skills Ability to manage multiple priorities in a fast-paced environment Strong attention to detail and process-oriented mindset Ability to work independently and collaboratively across teams Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) Experience with ERP or administrative systems preferred

Physical Requirements:

Ability to sit or remain stationary for extended periods while working at a computer and performing administrative tasks Ability to use hands and fingers to operate a computer, phone, and office equipment Ability to occasionally stand, walk, and move throughout office and facility areas to support operations, vendor coordination, and inspections Ability to occasionally lift, carry, push, or move office materials, equipment, or event-related supplies Ability to perform movements such as bending, reaching, and light physical activity in support of administrative and facility operations Ability to travel between buildings or work areas within the facility as required

Work Environment:

Primarily office-based environment within a manufacturing facility Frequent use of computer systems, including ERP systems and Microsoft Office tools Regular interaction with internal teams, external vendors, and visitors Occasional exposure to production or operational areas requiring adherence to safety protocols and personal protective equipment (PPE) requirements Fast-paced, dynamic work environment requiring the ability to manage multiple priorities May require occasional flexibility in working hours to support business operations, vendor coordination, or company events HL-GA Battery Company is an Equal Employment Opportunity (EEO) employer that values the diversity of its workforce.