Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting. Duties Manage front desk responsibilities, including greeting patients, answering multi-line phone systems, and directing calls with professional phone etiquette. Coordinate calendar management and schedule appointments, meetings, and events with precision. Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office, ensuring accuracy and timely updates. Handle clerical duties such as filing, proofreading documents, and maintaining organized records for easy retrieval. Support office management by overseeing supplies inventory, processing invoices with QuickBooks, and ensuring the office environment remains efficient and welcoming. Provide excellent customer service by assisting clients via phone or in person, addressing inquiries promptly and professionally. Assist with personal assistant tasks as needed, including travel arrangements or document preparation to support team members' productivity. Experience Proven experience in an administrative or clerical role within an office environment. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software. Experience with data entry, filing systems, and managing multi-line phone systems. Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members. Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting. Previous experience using QuickBooks or similar accounting software is a plus. Excellent communication skills—both verbal and written—with a professional demeanor that reflects exceptional customer support and phone etiquette. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on multitasking and delivering outstanding support in a busy office environment. This role provides the perfect platform for career growth in office management while making a meaningful impact every day!

Pay:

$12.00 - $15.00 per hour Expected hours: 8.0 - 16.0 per week

Benefits:

Paid time off Professional development assistance

Work Location:

In person