Job Overview Henderson Fab is seeking a dynamic and highly organized Project Administrator & Office Admin to join our team! This vital role combines project coordination with comprehensive office management, ensuring smooth daily operations and seamless project execution. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional multitasking abilities, and possess a proactive attitude. Your energy and enthusiasm will help drive our projects forward while maintaining an efficient and welcoming office atmosphere.

Key Responsibilities:

Process AR invoices Rename, enter, approve as applicable, follow-up with PMs on project specific invoices. Compare customer invoice statements to QuickBooks / NetSuite to make sure we have all invoices accounted for and request any that are missing. Match invoices to check payment stubs. Process AP invoices Submit to customers between the 10th & 20th Via email, GC Pay, Textura, Procore etc. Get pictures, Stored Material COIs, Bill of Sales, Waivers as applicable on each project. Process affidavits for payment releases as requested by customers. Track Contract values, amounts billed, paid, open & remaining. Change Orders Update contract value logs when POCOs come in. Make sure POCOs are updated on SOVs. Confirm PM has Logged POCO to applicable PCO values in log. Schedule of Values Clean all SOVs monthly & provide to PMs for review by the 5th Get all SOVs billing projection to review with management prior to the 10th Set up SOV template for new projects with contract info (PMs provide the cost breakouts) Any task assigned by Sr. PM or COO as needed (based on workload). Employee New Hires & Terminations New Hire Orientation and Onboarding (coordinate pre-employment drug testing, enroll in Benefits, add to system log) Employment Terminations and Offboarding (mail termination notices, remove from Benefits and systems logs) Responsibilities (as arise): Process Project info sheets for steel suppliers Create and Submit NTOs for medium to large contracts Order COIs for new projects & provide to the GCs once received. Log & save in system. Provide all closeout documents when projects are finished & once all PCOs are confirmed closed. Keep track of shirt inventory Track if office supplies are running low, Notify purchasers when needed. Order pallets of water for shop or field as needed Assist with booking company events or catering as needed Assist Director of Safety as needed Track new SDS & update electronic binder (Full book Bi-Yearly, new products as needed) File as necessary Preferred Qualifications Three or more years of experience in construction accounting, accounts payable, accounts receivable, or construction billing. QuickBooks Desktop Enterprise experience. NetSuite ERP experience is a plus. Experience with AIA billing, Schedule of Values (SOVs), retainage, change orders, lien waivers, GC Pay, Textura, or similar construction platforms preferred. Strong Microsoft Excel, organizational, and communication skills. Ability to manage multiple priorities while maintaining a high level of accuracy. Join our team and become a pivotal part of the planning, coordination, and execution of exciting construction projects! Henderson Fab is an equal opportunity employer. All are encouraged to apply.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person