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MV
Mountain View Methodist Church
Part-Time Church Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Georgia data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,503 / year median in Georgia
-3% projected decline
Job Description
Position Summary:
The Administrative Assistant supports the pastor, business office manager, church leadership, congregation, and community by overseeing daily office operations, church communications, ministry support, and administrative functions. As the primary point of contact for visitors and members, this role serves as the face of the church and helps ensure the smooth operation of church ministries and events.Key Responsibilities:
Pastoral & Administrative Support- Provide confidential administrative support to the pastor.
- Manage calls, messages, correspondence, and scheduling (as needed).
- Oversee daily church office operations, making weekly deposits, filing systems, supplies, and mail.
- Assist in maintaining church calendars and coordinate facility usage.
- Manage membership records and databases.
- Assist with annual church reports, membership updates, and audits.
- Prepare and send acknowledgements upon receipt of memorial gifts. Communication & Outreach
- Assist in preparing and distributing weekly e-newsletters.
- Assist in maintaining church website and social media platforms
- Assist in publishing announcements, bulletins, and worship presentation materials.
- Communicate with members, ministry teams, and community contacts. Ministry & Event Support
- Support church staff, ministry leaders, and committees.
- Maintain meeting records and distribute agendas/minutes as needed.
- Assist individuals seeking benevolence support in consultation with the pastor.
- Coordinate registrations, schedules, flowers, and other logistics for worship services and special events.
- Assist in organizing worship volunteers and prepare worship materials. Reception & Guest Services
- Welcome and assist visitors during office hours.
- Answer, screen, and route phone calls.
- Serve as the primary receptionist for the church office. Qualifications
- Commitment to the mission and ministry of Mountain View Methodist Church.
- Strong organizational, communication, and interpersonal skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Detail-oriented, self-motivated, and able to multitask effectively.
- Proficient with technology, office software, social media, and graphic design/layout tools.
- Ability to work independently and collaborate with staff, volunteers, and the public. Education & Experience
- High school diploma or GED required.
- Associate or bachelor's degree preferred.
- Minimum two years of clerical, office, or administrative experience.