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Competitive, based on experience About the Role We are seeking a reliable, detail‑oriented Office Assistant to support the Property Manager with daily administrative and operational tasks. This role is ideal for someone who is organized, professional, and comfortable working in a fast‑paced environment where accuracy and communication matter. You will help ensure smooth operations across rental properties, tenant interactions, and office workflow. Key Responsibilities Administrative & Office Support Answer and route phone calls, emails, and tenant inquiries. Maintain organized digital and physical filing systems (leases, notices, inspection forms, invoices, etc.). Prepare routine documents including 48‑hour entry notices, maintenance requests, lease renewals, and move‑in/move‑out forms. Assist with data entry into property management software (Zillow Rental Manager, QuickBooks, etc.). Track deadlines for notices, rent payments, renewals, and compliance requirements. Schedule appointments, inspections, contractor visits, and tenant walk‑throughs. Tenant & Vendor Coordination Greet tenants and visitors professionally and assist with basic questions. Communicate with maintenance vendors to schedule repairs and confirm completion. Follow up with tenants regarding outstanding documents, payments, or scheduled appointments. Property Operations Support Assist with unit turnover coordination (cleaning, repairs, inspections). Maintain inventory of office supplies, keys, lockboxes, and property materials. Help post rental listings and organize applicant documentation. Support the Property Manager during move‑ins and move‑outs, including checklist preparation. Financial & Recordkeeping Assistance Collect and record rent payments, deposits, and fees according to office procedures. Assist with basic bookkeeping tasks such as entering expenses and reconciling receipts. Maintain accurate logs for maintenance costs, vendor payments, and property expenses. QualificationsRequired Strong organizational skills and attention to detail. Professional communication skills (phone, email, in‑person). Ability to multitask and manage shifting priorities. Basic computer proficiency (Microsoft Office, email platforms, property management software). Ability to maintain confidentiality and handle sensitive tenant information. Reliable, punctual, and able to work independently. Preferred Experience in property management, real estate, or administrative support. Familiarity with Georgia landlord‑tenant laws and notice requirements. Knowledge of QuickBooks, Zillow Rental Manager, or similar systems. Customer service experience.
Pay:
$10.00 - $14.00 per hour Expected hours: 20.0 per week
