Administrative Assistant

Description We are seeking a proactive and detail‑oriented Administrative Assistant to provide high‑quality office support to internal teams and leadership. This role is ideal for candidates with recent administrative experience who excel in communication, organization, scheduling, and working in fast‑paced environments. This position does not involve accounting duties and is not intended for bookkeeping-focused candidates. Key Responsibilities + Manage calendars, schedule meetings, and coordinate staff appointments. + Handle phone calls, emails, and internal communications with professionalism. + Prepare documents, presentations, reports, and meeting materials. + Maintain organized filing systems (digital and physical). + Support travel arrangements, expense tracking (non‑accounting), and departmental logistics. + Assist with onboarding tasks, maintaining office supplies, and supporting day‑to‑day operations. + Liaise with vendors, clients, and internal departments as needed. + Perform general clerical tasks such as scanning, copying, and mail distribution. Requirements Required Skills & Experience + 2+ years of recent administrative or office support experience (within the last 3-5 years). + Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). + Excellent written and verbal communication skills. + Demonstrated ability to multitask, prioritize, and maintain strong attention to detail. + Experience managing calendars, scheduling meetings, or supporting multiple stakeholders. + Ability to work independently and maintain confidentiality. + Professional demeanor with strong customer service orientation. Preferred Qualifications + Experience supporting managers, directors, or department teams. + Familiarity with tools like Teams, Zoom, SharePoint, or other collaboration platforms. + Previous administrative experience in corporate, manufacturing, logistics, or professional services environments. + TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .