Administrative Assistant Bishop & Company, Inc. - 4.2 'Aiea, HI Job Details Temporary | Full-time From $19 an hour 8 hours ago Benefits Paid holidays Health insurance 401(k) matching Qualifications Administrative experience High school diploma or

GED Full Job Description Administrative Assistant Schedule:

Monday-Friday, 9:00 AM-6:00 PM (as needed for operations) Occasional 6:00 AM start once per month for team meetings

Assignment:

Temporary Full-Time (Up to 6 months; assignment may end earlier based on operational needs)

Pay:

Starting at $19.00/hour (Higher rates may be considered based on experience)

Parking:

Street parking available Bishop and Company is seeking a detail-oriented and organized Administrative Assistant to support our Facilities & Logistics Department for our client in the Halawa location. This temporary full-time opportunity is ideal for an experienced administrative professional who enjoys working in a fast-paced environment while supporting purchasing, inventory, and departmental operations. What You'll Do Financial & Administrative Support Process purchase requisitions, purchase orders, and vendor invoices Submit invoices to Accounts Payable with proper coding Maintain organized electronic filing of contracts, invoices, and purchasing records File invoices into designated shared folders Track outstanding invoices and follow up with vendors as needed Assist with project tracking spreadsheets and budget logs Support vendor setup documentation, including W-9s and New Supplier Forms Inventory & Purchasing Coordination Monitor inventory levels for Facilities & Logistics supplies Order office, maintenance, housekeeping, and operational supplies Track distribution of keys, uniforms, equipment, and department assets Maintain inventory records and perform periodic audits Department Operations Support Provide administrative support for ongoing facility projects Draft and post department communications and announcements Schedule meetings and coordinate calendars Record meeting minutes Update department intranet pages Assist with travel arrangements and reservations Backup Administrative Coverage Provide front desk coverage as needed during scheduled times Qualifications Required High school diploma or equivalent Minimum two (2) years of office experience Minimum two (2) years of customer service or public-facing experience Preferred Bachelor's degree from an accredited college or university Ideal Candidate We're looking for someone who has: Three (3) or more years of administrative experience Experience processing invoices and purchase orders Strong proficiency with Microsoft Word, Excel, and Outlook Excellent organizational and multitasking skills Professional communication skills with vendors and internal departments Ability to prioritize multiple assignments with minimal supervision Experience with inventory management or purchasing Experience supporting Facilities, Construction, Operations, or Healthcare departments is a plus Physical & Work Environment Ability to sit and work at a computer for extended periods Keyboarding up to four hours intermittently Ability to occasionally lift, carry, push, or pull up to 35 pounds Indoor, air-conditioned office environment Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify! Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii. We charge no fees to candidates and our client services are 100% guaranteed.

Please forward resumes to:

Bishop & Company Phone:

808-839-2200

Website:

http://www.bishopco.net/

Location:

Honolulu, HI •No relocation, In-state applicants only. Must be available to interview immediately.•Equal Opportunity Employer - Disability and Veteran