Office Coordinator - Front Desk & Administrative Assistant Honolulu, Hawaiʻi | Full-Time | On-Site | Starting at $20.00/hour Valid driver's license and reliable personal vehicle required. Help Keep HFA Welcoming, Organized, and Moving Forward At Hawaii Foodservice Alliance (HFA), we're looking for an Office Coordinator - Front Desk & Administrative Assistant to help keep our Honolulu office organized, welcoming, and running smoothly. You'll be one of the first people our visitors, candidates, vendors, and team members interact with while also providing day-to-day administrative support across HFA. We're looking for someone who is dependable, organized, professional, and willing to jump in where needed. This is a great opportunity for someone who enjoys helping people, keeping things organized, and being someone the team can count on. What You'll Do Greet and welcome visitors, candidates, vendors, and team members in a friendly and professional manner Support daily front desk and reception operations Answer and direct incoming phone calls Respond to general emails and inquiries Maintain a clean, organized, and welcoming front office Prepare correspondence, memos, letters, forms, and other documents Handle incoming and outgoing mail and packages Maintain organized electronic and physical filing systems Assist with reports, administrative projects, and general office needs Order and maintain office supplies Coordinate travel arrangements as needed Serve as a point of contact for internal teams and external partners Support managers and departments with administrative requests Assist with occasional off-site errands, pickups, and other business-related needs Help maintain and update office procedures and administrative processes What We're Looking For 1-2 years of office, administrative, front desk, reception, or customer service experience preferred Friendly, professional, and comfortable interacting with different people throughout the day Strong organization, time-management, and attention to detail Dependable with strong follow-through and accountability Able to manage multiple priorities in a fast-paced environment Comfortable working independently while also being part of a collaborative team Strong verbal and written communication skills Working knowledge of Microsoft Outlook, Word, and Excel Willingness to learn, ask questions, take initiative, and help where needed Good judgment and the ability to handle company information and resources professionally Valid driver's license and reliable personal vehicle Flexibility with scheduling based on business needs The Kind of Teammate Who Thrives Here At HFA, how we work together matters. We value people who communicate openly, treat others with respect, follow through on their commitments, and take ownership of their work. You don't need to know everything on day one. What matters is being willing to learn, ask questions, help others, and take pride in doing things the right way. We especially appreciate team members who notice what needs to be done and are willing to jump in and help. Why HFA? At Hawaii Foodservice Alliance, you're joining a locally owned company that plays an important role in supporting Hawaiʻi's food distribution and logistics network. Our culture is built around collaboration, accountability, respect, and a willingness to support one another. Whether you're welcoming someone into our office, keeping things organized behind the scenes, or helping a department with an important task, your work helps keep HFA moving forward. HFA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age citizenship, marital status, disability, gender identity or Veteran status.

Job Type:

Full-time Pay:

From $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Application Question(s): Do you have a have a valid drivers license, vehicle, and auto insurance?

Experience:

Customer service: 1 year (Preferred)

Administrative:

2 years (Preferred) Ability to

Commute:

Honolulu, HI 96819 (Required)

Work Location:

In person