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Program Administrative Assistant
Career Insights for Project / Program Administrative Assistant
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Scorecard
Based on Hawaii data
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What they do
A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
$56,105 / year median in Hawaii
-4% projected decline
Job Description
Program Administrative Assistant (224540-04) The ideal candidate will possess excellent organizational skills, a passion for community service, and the ability to manage multiple projects simultaneously. This is a temporary position with the intention to become permanent. Hours Full-time, Monday-Friday, 8:00am. - 5:00pm. Location Honolulu, Oahu Pay $18 to $20 an hour Responsibilities Serve as a liaison between the organization and other professional partners, maintaining strong working relationships and addressing ongoing needs. Manage the organization programs and other initiatives supporting child victims, including implementing committee directives and maintaining client confidentiality. Provide administrative support, including processing mail, managing donations, and coordinating financial transactions. Assist with community outreach efforts, including presentations, awareness activities, and maintaining the organization's online presence. Support fundraising initiatives by attending committee meetings, managing volunteers, and seeking sponsorship opportunities. Assist in grant management, including identifying new opportunities and overseeing grant administration. Supervise and coordinate volunteers for ongoing and special projects. Perform manual labor tasks, such as lifting and moving items for large-scale projects. Maintain records and materials for audits and other business purposes, serving as a liaison with auditors when needed. Attend monthly Board meetings, present data, and maintain corporate records. Qualifications Bachelor's degree in a related field such as social work, nonprofit management, or public administration. Minimum of 1-2 years of experience in program coordination or nonprofit administration. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and database management. Ability to maintain confidentiality and handle sensitive information. Flexibility to work occasional evenings and weekends for events. Valid driver's license and reliable transportation.