Job SummaryWe are seeking an organized, welcoming, and detail-oriented Part-Time Office & Cross-Divisional Administrative Assistant to serve as the operational backbone of our central office while providing critical support across all corporate islands and divisions.

In this role, you will manage day-to-day office logistics, handle local clerical tasks, and serve as a central hub for statewide compliance, equipment tracking, and vendor consolidation. Because several responsibilities alleviate administrative burdens across multiple islands and divisions , compensation allocation for this role will be strategically shared across corporate entities. This is a true general administrative and coordination role perfect for someone who enjoys keeping a physical office running smoothly while driving efficiency on a larger corporate scale.

Core Responsibilities:

General Office Administration & Local Reception Front Desk Reception:

Greet visitors with a professional presence, answer phone calls, and direct inquiries to the right team members.

Daily Logistics:

Handle physical mail, monitor general office emails, and manage conference room bookings.

Document Processing:

Scan and email incoming invoices/payables to relevant departments; handle everyday filing and copying.

Office Supplies:

Order office supplies and track expenses using our internal request tracking system.

Cross-Divisional Deposits & Clerical Processing Statewide Receivables Management:

Centralize and handle the deposit of receivables for all departments and islands across the entire company.

Banking Errands:

Perform routine local bank runs to securely drop off check and cash deposits.

Compliance Paperwork:

Collect and submit supporting documentation (waivers, W-9s, IDs) from promotional prize winners.

Facility Coordination & Statewide Vendor Tracking Vendor Consolidation:

Compile and maintain a master vendor list servicing all islands and divisions (including yard maintenance, AC, roofing, and generators) to identify cost-saving consolidation opportunities.

Property Maintenance:

Serve as the primary point of contact to track and dispatch external vendors for routine internal/external building care.

Office Equipment:

Monitor physical office equipment (such as coordinating ink/toner refills) and keep equipment lease agreements organized.

Cross-Divisional Asset & Equipment Tracking Inventory Compilation:

Receive local inventory data from all islands and compile it into a centralized asset tracking system by island and division.

Onboarding & Offboarding Gear:

Assist with the basic administrative checkout of company computers/laptops to new hires and collect old or broken gear for replacement.

HR, Compliant Recruitment, & Team Support Compliant Recruitment Posting:

Review and approve all open position descriptions before any island or radio department posts them to ensure compliance with hiring laws and strict alignment with PMG guidelines.

Travel & Events:

Book and track corporate travel by department, and help plan company gatherings and events.

Leadership Support:

Provide general administrative assistance to the leadership team as requested.

Qualifications & Skills Experience:

2+ years of experience in office administration, front-desk reception, or a clerical assistant role.

Compliance & Oversight:

Ability to strictly review documentation and recruitment postings against company guidelines (PMG) and hiring laws.

Technical Skills:

Basic comfort using standard office tools like Microsoft Office 365 or Google Workspace. Experience managing multi-tab sheets or databases for asset tracking is a plus. No advanced IT tech support knowledge is required.

Organization:

Exceptional organizational skills with the ability to confidently juggle localized tasks alongside big-picture, multi-island tracking.

Trustworthiness:

High integrity required for handling sensitive compliance paperwork, processing prize-winner documents, and handling company-wide deposits.

Transportation:

Must have a valid driver's license and reliable transportation to perform routine local errands and banking runs.

Job Type:

Part-time Pay:

$22.00 - $24.00 per hour Expected hours: 20.0 per week

Work Location:

In person