Executive Secretary

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222825-14 Executive Secretary Kapolei, Oahu Full-time A local company is seeking an experienced Executive Secretary to directly support leadership across multiple affiliated businesses. This role serves as a centralized point of coordination, managing communications, scheduling, and operational follow‑through while maintaining discretion and professionalism. The ideal candidate is highly organized, adaptable, and comfortable supporting dynamic, fast‑moving priorities. Hours Full-time, 40 hours per week with some flexibility and on‑call availability, including weekends and holidays as business needs require Location Kapolei, Oahu Responsibilities Serve as a primary gatekeeper for leadership, managing and prioritizing incoming calls, messages, and requests. Manage executive calendars, appointments, travel coordination, and scheduling across business entities. Coordinate administrative and operational activities across multiple affiliated businesses to ensure efficiency and alignment. Maintain the highest level of confidentiality regarding company, employee, financial, and leadership information. Support employee coordination and administrative logistics in partnership with external HR providers. Track tasks, follow up on action items, and assist with operational problem‑solving. Provide high‑level administrative and coordination support, which may include personal errands and other duties as needed. Remain available on an on‑call basis as business needs require, including outside standard business hours. Assist with special projects and time‑sensitive matters as assigned by leadership. Qualifications 5+ years of experience in executive support, operations management, office management, or a related role. Demonstrated ability to handle sensitive and confidential information with professionalism and discretion. Strong organizational, prioritization, and time‑management skills in a fast‑paced environment. Excellent written and verbal communication skills. Ability to work independently, exercise judgment, and manage competing priorities. High level of reliability, professionalism, and accountability. Proficiency with standard business tools (email, calendaring, document management systems). Flexibility to support irregular schedules and on‑call responsibilities as required. Why Work With ALTRES We take the stress out of the job search process by connecting you with some of the most sought-after full-time, part-time, and project-based positions across Hawaiʻi. The best part? Our services are always 100% FREE for job seekers. Qualified employees may also be eligible for our benefits program, including: Free medical insurance Holiday pay and vacation bonus A 401(k) plan with 6% match Employee discounts on a variety of services and entertainment And more outstanding perks Eligibility for benefits varies by position, assignment type, and length of employment.