Property Administrative Assistant (224427-14) This role assists with the daily administrative needs of a commercial property management team, including tenant communication, vendor coordination, billing, and recordkeeping. The ideal candidate will be organized, dependable, detail-focused, and experienced in handling multiple administrative tasks while providing professional support to tenants and internal teams. Hours Full-time, Monday-Friday, 8:00am-5:00pm Location Kapolei, Oahu Pay $60,000 to $65,000 a year Responsibilities Coordinate day-to-day administrative support for the commercial property management team. Serve as a professional contact for tenants, vendors, contractors, and visitors. Enter and process invoices while ensuring expenses are assigned to the appropriate properties. Schedule meetings, manage calendars, and arrange conference rooms for internal teams. Monitor tenant requests, work orders, and service needs through completion. Assist with lease documentation, important date tracking, tenant records, and file retrieval. Coordinate vendor scheduling, building access, contractor requirements, and maintenance activities. Prepare correspondence, reports, presentations, notices, and other property-related documents. Help maintain financial records, expense reports, billing information, and month-end reporting materials. Keep property files, compliance records, insurance documentation, building information, and operational records organized and up to date. Qualifications At least 3 years of experience in an administrative, property management, or related support position. Commercial real estate experience is highly preferred. High school diploma or equivalent required; college coursework or a degree in business, accounting, or a related area is a plus. Strong working knowledge of Microsoft Office, particularly Excel. Familiarity with property management or accounting systems such as MRI, Yardi, AVID, or Corrigo is beneficial. Understanding of basic accounting procedures, billing, and financial documentation. Comfortable working independently while also collaborating with property management and other internal teams. Must be able to maintain confidential information, use sound judgment, and occasionally travel to commercial properties with a valid driver's license.