Job ID:

5812646\n

Application Deadline:

Posted until filled\n

Posted:

Today\nJob Description\n

MIDDLE SCHOOL RECEPTIONIST/SECRETARY JOB DESCRIPTION

Title:

MS Receptionist/Secretary Status:

Non-Exempt, Hourly\n

Reports To:

Building Principal Pay Schedule:

Administrative Clerical\n

Prepared/Revised Date:

2020

Work Year:

10 months\n

Benefits:

Health, Dental, Vision, Term Life Insurance available.

SUMMARY:

Responsible for the smooth and efficient operation of the school administrative office. Ensure that all of the following duties are completed in a timely and competent manner, personally or by delegation.\n

EDUCATION AND RELATED WORK EXPERIENCE

High school diploma or equivalent.\nExperience in secretarial work, computer skills, and customer service/office management preferred.

TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES

\nOral and written communication skills and English language skills.\nInterpersonal relations skills.\nPersonal computer, digital resources, and social media.\nStrong customer service and public relations skills.\nCritical thinking and problem solving skills.\nOrganizational skills.\nAbility to maintain confidentiality in all aspects of the job.\nAbility to manage multiple priorities.\nAbility to manage multiple tasks with frequent interruptions.\nAbility to diffuse and manage volatile and stressful situations.\nAbility to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.\nAbility to promote and follow building and departmental policies\nApply and follow all school district policies and state of Iowa laws.\n

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE

\nOperating knowledge of and experience with personal computers.\nOperating knowledge of and experience with Google (Mail, Calendar, Drive).\nOperating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, email, etc.\n

ESSENTIAL DUTIES AND RESPONSIBILITIES

Listed below are the essential tasks required for this job. Job Tasks Descriptions\n1. Assist office staff with greeting and welcoming staff, students, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed.\n2. Provide administrative support to principal and administrators by assisting with managing and coordinating schedules, meetings, and events, composing and formatting correspondence, newsletters, handbooks, reports, other communication activities and website maintenance. 3. Provide administrative support to principal and administrators by assisting with managing and coordinating schedules, meetings, and events, composing.\n4. Provide administrative support to principal and administrators by assisting with formatting correspondence, newsletters, handbooks, reports, other communication activities and social media maintenance.\n5. Provide administrative support to principal and administrators by assisting with building security procedures including:\nMonitor main entrance and use of the Raptor system.\nGreet authorized personnel and/or visitors coming and going from the building.\nCoordinates with principal on the use and security of the building year round.\nManage security codes, key and fob check in/check out, and issues.\nAssist in the development, training and implementation of safety procedures including scheduling fire drills, emergency evacuations, and building lockdowns.\nSupport crisis procedures with the assistance of the district personnel in the absence of the school administrator. 6. Provide backup support in principal's absence for students behavior concerns and discipline. At the direction of the principal, provides follow up support to students, parents, staff and district as needed. 7. Monitor the substitute management system to ensure the complete staffing of the school. Ensure confidentiality of all personnel data. 8. Manage office workflow including training, planning, assigning and directing of necessary activities. Assist with the scheduling of classified staff and building substitutes. Develop, update, communicate and implement office and workroom procedures and equipment. 9. Collects fees and/or funds from student events (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) for the purpose of ensuring the accuracy and timely completion of transactions. 10. Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements. 11. Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability. 12. Orients new campus personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into campus operations. 13. Oversees student workers for the purpose of developing their office skills and ensuring their understanding of established policies and procedures. 14. Processes a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, cash receipts, AR invoicing, statements, etc.) for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements. 15. Assists other personnel for the purpose of supporting them in the completion of their work activities. 16. Supports principal and other administrative personnel for the purpose of assisting with their administrative functions. 17. Ensure that the office operates in an effective and safe manner at all times.\n18. Perform other duties as assigned.\n

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

PHYSICAL

ACTIVITIES

\nAmount of Time\nNone\nUnder 1/3\n1/3 to 2/3\nOver 2/3\nStand . X\n. .\nWalk . X\n. .\nSit . . . X\nUse hands to finger, handle or feel . . . X\nPHYSICAL

ACTIVITIES

\nAmount of Time\nNone\nUnder 1/3\n1/3 to 2/3\nOver 2/3\nReach with hands and arms . X\n. .\nClimb or balance X\n. . .\nStoop, kneel, crouch, or crawl . X\n. .\nTalk . . . X\nHear . . . X\nTaste X\n. . .\nSmell X\n. . .\n

WEIGHT AND FORCE DEMANDS

\nAmount of Time\nNone\nUnder 1/3\n1/3 to 2/3\nOver 2/3\nUp to 10 pounds . X\n. .\nUp to 25 pounds . X\n. .\nUp to 50 pounds . X\n. .\nUp to 100 pounds X\n. . .\nMore than 100 pounds X\n. . .\n

MENTAL FUNCTIONS

\nAmount of Time\nNone\nUnder 1/3\n1/3 to 2/3\nOver 2/3\nCompare . X\n. .\nAnalyze . X\n. .\nCommunicate . . . X\nCopy . . X\n.\nCoordinate . . X\n.\nInstruct . X\n. .\nCompute . X\n. .\nSynthesize X\n. . .\nEvaluate . X\n. .\nUse Interpersonal Skills . . . X\nCompile . . X\n.\nNegotiate . . X\n.\n

WORK ENVIRONMENT

\nAmount of Time\nNone\nUnder 1/3\n1/3 to 2/3\nOver 2/3\nWet or humid conditions (non-weather) X\n. . .\nWork near moving mechanical parts X\n. . .\nWork in high, precarious places X\n. . .\nFumes or airborne particles X\n. . .\nToxic or caustic chemicals X\n. . .\nOutdoor weather conditions . X\n. .\nExtreme cold (non-weather) X\n. . .\nExtreme heat (non-weather) X\n. . .\nRisk of electrical shock X\n. . .\nWork with explosives X\n. . .\nRisk of radiation X\n. . .\nVibration X\n. . .\n

VISION DEMANDS

\nREQUIRED

TO PERFORM ESSENTIAL FUNCTIONS OF THE JOB

\nNo special vision requirements .\nClose vision (clear vision at 20 inches or less) X\nDistance vision (clear vision at 20 feet or more) X\nColor vision (ability to identify and distinguish colors) .\nPeripheral vision .\nDepth perception .\nAbility to adjust focus X\nNOISE LEVEL\nLevel of noise typical in the work environment for this job\nVery quiet .\nQuiet .\nModerate X\nLoud .\nVery loud .\nBoone Community School District is an equal opportunity employer. If you have questions or a grievance, contact the BCSD Equity Coordinator Mrs. Jill Janes, jjanes@boone.k12.ia.us, at

BCSD, 500

7th Street, Boone, Iowa 50036; (515) 432-0750.\n

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