ROLE OVERVIEW

Responsible to be friendly, first point of contact for staff and visitors, and provide services in the areas of corporate reception, clerical duties, purchasing, mail systems, document preparation and office support to various functional areas. Typical hours are Monday - Friday 7:30 AM - 4:30 PM; Flexible.

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS

Over 3 months up to and including 6 months from post high school, work, military, institutional or vocational environment. One year of customer service or administrative/office management experience preferred. Working knowledge of standard office equipment (PC, fax machines, printers, copiers, calculators, postage meter, etc.) Proficiency in Microsoft Office products. Ability to speak English and Spanish is a plus.

DUTIES AND/OR RESPONSIBILITIES

Receives caller at establishment, determines nature of business and directs callers promptly to destination. Greet guests in friendly and professional manner at the front desk, assist and direct them to appropriate people while adhering to safety protocols and controlled access to office. Proactive in creating, maintaining, and promoting a pleasant, clean, and organized reception area and work environment, always aware of the visitor's view, and keeping information secure and confidential. Provide employment applications and assist in completing applications as needed. Updates phones lists and directories and distributes accordingly. Provides email communication to main office and as directed. Cleans, maintains, and fills the copiers, printers, and fax machines. Handles repairs of office equipment including contacting and directing service providers. Requests, updates, and maintains list for COIs from Subcontractors & Vendors. Receives, logs, and processes cash and checks for deposit. Prepares credit reference letters for customers. Provides information regarding activities conducted at the office and locations within organization. Types memos, correspondence, reports, address envelopes, mailings and other documents accurately and files items as appropriate. Anticipates needs and purchases office supplies and equipment within budget at lowest cost while maintaining quality. Organizes and updates supplies in office and warehouse. Codes invoices for purchases. Manages incoming and outgoing mail; prepares UPS and FedEx packages. Communicates effectively (verbal, listening, written) and maintains composure when assisting challenging people under high stress situations. Self-motivated, team-player with \"can-do\" attitude, good interpersonal skills and ability to prioritize tasks and responsibilities to meet deadlines; punctual, adaptable; maintain positive customer relations & act courteous/respectful of others. Maintain and promote company's quality standards. Troubleshoot and problem solve situations/problems (material quality, equipment operation/repair, etc.) Reports any safety issues or concerns promptly to safety supervisor or management. Maintains excellent attendance record to provide quality administrative support to co-workers and managers/supervisors. Sends out letting requests to DBE Contractors and maintains quote list. Sends out letting results to company management. Sends out preconstruction meeting letters. Builds poster boards as requested and distributes to appropriate people. Receives subcontracts and reviews checklist to ensure completeness and follow-up accordingly. Downloads and distributes working day reports for assigned jobs. Manages calendar/projects and supports various department meetings including scheduling Teams meetings, ordering lunches and coordinating staff activities and travel arrangements. Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITITES

(types and extent of knowledge, skills or abilities an incumbent must possess to complete the job responsibilities satisfactorily) Excellent written and verbal communication skills. Strong organizational skills. Knowledge of MS Office (Word, Excel, Outlook). Able to work independently and under time constraints. Time management. Interpersonal skills. Problem-solving skills.

BENEFITS

Medical, Dental, & Vision Insurance Health Savings and Flexible Spending Accounts 401(k) with Company Match Profit Sharing Paid Time Off Paid Sick Time 8 Paid Holidays Company Paid Life and AD&D Insurance Short-term Disability Employee Assistance Program Years of Service Recognition Voluntary Life Insurance for Employees, Spouses, and Dependents Critical Illness Plan Accident Coverage Plan Hospital Indemnity

ADDITIONAL INFORMATION

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal laws. Subject to pre-employment drug testing and background checks. All applications are submitted online. If you are having issues completing your application online, please visit our office for assistance. #

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Reason for leaving: Summarize the nature of work performed and job responsibilities: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. 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