Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office management, efficient communication, and exceptional customer support. Your proactive approach and technical proficiency will help create a productive work environment, supporting our team and clients alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant and forward-thinking organization. Responsibilities Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Maintain organized filing systems, both physical and digital, ensuring easy access to important documents Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools Assist with calendar management and scheduling appointments for team members and clients Provide exceptional customer service by responding promptly to inquiries via phone, email, or in person Support office management activities including supply inventory, order processing, and equipment maintenance Qualifications Proven clerical experience or office experience demonstrating strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry Excellent computer literacy with the ability to adapt to various productivity software tools Strong phone communication skills with knowledge of phone etiquette and multi-line phone systems Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members Demonstrated ability to manage time efficiently, prioritize tasks, and handle multiple responsibilities simultaneously Experience with QuickBooks or similar accounting software is a plus but not required Personal assistant experience or previous office management roles will be considered advantageous Join us in this energetic role where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to support our team's success. This is more than just an administrative position — it's an opportunity to grow your career while making a meaningful impact every day.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Experience:

Administrative:

5 years (Preferred) Multi-line phone systems: 2 years (Preferred)

Work Location:

In person