Overview We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers an exciting opportunity to support our office operations, streamline administrative processes, and ensure smooth communication across departments. The ideal candidate will bring energy, professionalism, and a proactive attitude to help us achieve our goals efficiently. If you thrive in a fast-paced environment and excel at multitasking, this position is perfect for you! Duties Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately to the appropriate departments or personnel Handle comprehensive office management tasks including filing, data entry, and maintaining organized records using spreadsheets and productivity software Provide exceptional customer service by assisting visitors at the front desk, addressing client questions, and supporting client communication efforts Coordinate calendar management and schedule appointments for executives or team members with precision and attention to detail Prepare word processing documents, proofread correspondence, and perform clerical duties such as copying, scanning, and mailing materials Utilize computer skills and technical proficiency to support daily operations, including managing office supplies and troubleshooting basic office equipment Offer personal assistant support when needed by managing tasks such as travel arrangements or meeting preparations Requirements Proven office experience with strong organizational skills and excellent time management abilities Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry tools Experience using QuickBooks or similar accounting software is a plus Exceptional phone etiquette with the ability to handle complex multi-line phone systems confidently Bilingual skills are highly desirable to assist diverse client needs effectively Demonstrated computer literacy and technical proficiency in office productivity software Strong typing skills with attention to detail for proofreading and document accuracy Previous clerical or administrative experience supporting front desk operations or customer support roles Ability to prioritize tasks efficiently in a busy environment while maintaining professionalism Join us in this energetic role where your organizational talents will make a real impact! We value dedicated professionals who are eager to contribute their skills in a collaborative setting. This paid position offers an engaging work environment where your efforts directly support our success.

Pay:

$18.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Paid time off

Work Location:

In person