A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
: High School diploma Excellent verbal and written communication skills Bilingual skills helpful Advanced typing, bookkeeping, filing, and computer skills Strong organizational skills and ability to work with details and maintain accurate and thorough records Strong project management skills, including personal initiative and ability to coordinate with others
PERFORMANCE RESPONSIBILITIES
: Displays professionalism, including integrity and confidentiality. Demonstrates flexibility in schedule and activities throughout the day. Demonstrates cooperation, collaboration, openness for growth and willingness to contribute in a team approach. Answers office telephones and respond appropriately to request for information or direct the caller to the person(s) with proper information, as needed. Greets all visitors courteously, determine their needs, check appointments, maintain visitor logs, and direct or escort them to proper person, as needed. Processes visitors through Raptor system, as needed. Processes new student enrollment, registration, and transfer of records. Processes new and returning student registrations and proof of residency. Assists Principal in maintenance and confidentiality of all students temporary and permanent records. Attends and participates in assigned meetings and trainings, as directed. Answers questions and resolves situations involving students, parents, public, and staff through the knowledge of District policies, rules, and regulations. Operates a variety of office equipment including a copier, fax machine, two-way radio, computer, camera system, etc. Works collaboratively with the Administrative Assistant and district Family Liaisons. Assists in the health office, as needed. Assumes other duties and responsibilities as assigned by the Principal.
TERMS OF EMPLOYMENT
: Ten-month year with salary to be established by the Board of Education. (
Salary:
$28,000-$30,000)
EVALUATION
: The Principal will serve as the evaluator with performance reviewed annually in accordance with the provisions of the Board Policy on Evaluation of Classified Personnel.
