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Baird & Warner Real Estate

Administrative Assistant

Entry-Level JobVerifiedNo experience needed

Pay: $40,000–$45,000/yr

Posted: 3 weeks ago

Location: Barrington, IL (Onsite)

Last Updated: 1 week ago

Hours: Full-Time

Expires: 10/8/2026

Career Insights for Office / Administrative Assistant (General)

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$42,240 / year median in Illinois

-9% projected decline

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Job Description

Administrative Assistant On-siteResidential SalesFull time Barrington, Illinois, United States Description About Baird & Warner Real Estate Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn't get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That's why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Barrington office at 754 W. Northwest Highway, Barrington, IL 60010. This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

Essential Duties & Responsibilities:

Compile property transaction files for contracts and verify the information. Maintain paperless files with dot loop for all transactions through close. Obtain missing information as required and follow through with all parties Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials Answer phones. Open and distribute daily courier items. Distribute and prepare incoming and outgoing mail. General office support functions including greeting customers and maintaining office appearance, opening and closing. Pull reports as directed by sales manager, staff and agents Process and monitor marketing agreements from inception to close. Process buyer rep agreements. Data entry. IT/Tech support

Requirements:

Real estate knowledge is a plus Strong written and verbal communication skills Ability to multi-task & prioritize Strong computer skills - including Google platform and Microsoft Office Attention to detail Ability to work independently and with a team Professional appearance Proactive

Skills & Experience:

High school diploma or equivalent required. Previous real estate experience preferred Administrative assistant experience preferred. Salary Range $40,000-$45,000 Benefits Medical, dental, vision, PTO, VTO