Administrative Assistant

Administrative Assistant at The Larko Group Administrative Assistant at The Larko Group in Berkeley, Illinois Posted in 4 days ago.

Type:

full-time

Job Description:

An innovative, mission-driven organization is seeking a highly organized, proactive Administrative Assistant to support senior leadership and the executive team during a pivotal growth phase. This is a unique opportunity to join a start-up and play a key role in building the foundation of a future-focused organization. This role requires sound judgment, adaptability, and a willingness to operate both strategically and hands-on. The ideal candidate is resourceful, detail-oriented, and comfortable navigating ambiguity while keeping priorities moving forward. This is a rare opportunity to join an organization at ground level and contribute to something being built from the ground up. You'll work closely with accomplished leaders, gain exposure to high-level decision-making, and play a meaningful role in shaping the future of the team. Responsibilities Provide high-level administrative and operational support to senior leadership and board members. Coordinate complex calendars and scheduling across multiple stakeholders, ensuring alignment among competing priorities and commitments. Prepare, refine, and manage executive-level communications, reports, presentations, and other written materials with accuracy and discretion. Support the planning and execution of board and committee meetings, including agendas, materials, logistics, and post-meeting follow-up. Maintain key records, databases, and documentation systems to ensure accuracy, accessibility, and consistency. Act as a reliable liaison between leadership and internal/external partners, ensuring clear, timely, and professional communication flow. Coordinate logistics for firm events and outside initiatives, ensuring seamless execution. Proactively anticipate needs, streamline workflows, and identify opportunities to improve efficiency and organization across administrative functions. Manage assigned projects from initiation through completion, ensuring deadlines are met and priorities are effectively tracked. Ideal Experience A college degree is preferred, with 2+ years of executive or administrative support experience, ideally in a fast-paced or entrepreneurial environment. Exceptional organizational skills with strong attention to detail and shifting priorities. Proactive mindset with the ability to anticipate needs and follow through independently Strong communication skills, both written and verbal, and comfortable working with senior leaders. Tech-savvy with experience in Microsoft Office, Zoom, and shared documentation tools. Ability to maintain discretion and handle sensitive information with discretion and sound judgment. #118008 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.