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AO
Archdiocese of Chicago
Part Time Secretary - Holy Guardian Angels - Brookfield - Vicariate V
Entry-Level JobVerifiedNo experience needed
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Based on Illinois data
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$42,172 / year median in Illinois
-5% projected decline
Job Description
Visit Parish Website The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. Key Responsibilities Provide a warm and professional welcome to parishioners, visitors, and callers Perform front office operations, including phones, email, and general inquiries Maintain parish records, sacramental documentation, and databases Receive payments and coordinate Mass intentions, calendars, and scheduling Support clergy and staff with administrative needs Maintain confidentiality and professionalism in all parish matters Assist with liturgical and seasonal administrative tasks as needed Prepare special mailings and other projects. Prepares and manages parish calendar for all parish activities. Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
Assist with communications:
Weekend announcement Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events. Prepare special mailings and other projects. Prepares and manages parish calendar for all parish activities. Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.Assist with communications:
Weekend announcement Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events. Qualifications- Strong organizational and communication skills
- Friendly, service-oriented approach aligned with parish hospitality
- Ability to manage multiple tasks and priorities
- Proficiency in Microsoft Office and basic office technology
- Prior administrative or parish office experience preferred
- Understanding of Catholic parish life and respect for Catholic teachings The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs.