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M
M & J Salvage Corp
Secretary
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Based on Illinois data
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$42,172 / year median in Illinois
-5% projected decline
Job Description
Secretary M & J Salvage Corp Caseyville, IL Job Details Full-time $17.50 - $28.52 an hour 2 hours ago Benefits Flexible schedule Qualifications Bilingual Computer operation Microsoft Outlook Phone communication Computer literacy Spreadsheets Word embeddings Organizational skills Telephone systems Multi-line phone systems Typing Clerical experience Office management Proofreading Office phone management Quality data entry Full Job Description Job Overview We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the first point of contact for visitors and clients, manage administrative tasks with precision, and ensure the smooth operation of daily office activities. Your energetic approach and attention to detail will help foster a productive environment, support executive needs, and enhance overall office efficiency. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced, professional setting. Responsibilities Greet visitors and clients warmly, providing exceptional customer service and maintaining professional phone etiquette. Manage multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary. Organize and maintain filing systems, both physical and electronic, ensuring easy retrieval of documents. Perform data entry tasks with speed and accuracy using productivity software such as Microsoft Office, spreadsheets, and Word processing tools. Schedule appointments, coordinate calendars, and manage meeting logistics to optimize time management for executives and staff. Handle correspondence via email, phone calls, and written communication with clarity and professionalism. Support office management duties including supply inventory, document proofreading, and general clerical support to ensure seamless daily operations. Requirements Proven clerical or administrative experience in an office environment with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy. Experience with QuickBooks or similar accounting software is a plus. Ability to operate multi-line phone systems confidently while maintaining excellent phone etiquette. Bilingual skills are highly desirable to effectively communicate with diverse clients and team members. Strong typing skills with high accuracy; familiarity with data entry and proofreading tasks. Exceptional time management skills to prioritize tasks efficiently in a busy setting. Personal assistant experience or office management background is advantageous for supporting executive needs. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on providing outstanding support and fostering a positive work environment through their dedication and professionalism.