Administrative Assistant at Mack & Associates, Ltd. Administrative Assistant at Mack & Associates, Ltd. in Des Plaines, Illinois Posted in 1 day ago.

Type:

full-time A finance company in Chicago is seeking an Administrative Assistant to join their team. This Administrative Assistant position offers a competitive salary of $60,000 - $70,000 and follows a highly desirable schedule of 7:30 AM - 4:30 PM. This is an engaging, medium-paced role ideal for someone who is highly professional, detail-oriented, and able to work independently while staying on top of daily responsibilities. This individual will play a key role in supporting both administrative and front office functions to ensure smooth and efficient day-to-day operations. Mack & Associates offers benefits including medical, PTO and 401k. Responsibilities of the

Administrative Assistant:

Manage front desk operations, including greeting guests and handling incoming calls with a high level of professionalism. Coordinate heavy scheduling and calendar management using Microsoft Outlook. Provide administrative support to team members, including document preparation and data entry. Handle incoming and outgoing mail, packages, and office correspondence. Maintain office organization, supplies, and general upkeep of common areas. Assist with meeting coordination, including preparing materials and setting up conference rooms. Support internal processes and assist with ad-hoc administrative tasks as needed. Serve as a reliable point of contact for office-related needs and ensure a positive office environment. Qualifications of the

Administrative Assistant:

Prior administrative or office support experience required. Minimum of 2-3 years of relevant experience required. Experience in a financial firm is preferred but not required. Strong Microsoft Office skills, particularly Outlook for scheduling. Highly professional demeanor with excellent communication skills. Ability to work independently and take initiative without constant direction. Strong organizational skills and attention to detail. Comfortable managing multiple tasks in a medium-paced environment. Reliable, proactive, and able to anticipate needs and follow through. Experience booking international travel preferred but not required. Microsoft certifications a plus. B-2