An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
at Aston Carter in Joliet, Illinois, United States Job Description Work Environment Monday through Friday- Fully Onsite 8am to 4:30pm
Qualifications:
+ 2-3+ years of administrative experience in an office environment. + Strong customer service skills with a professional and friendly demeanor when interacting with visitors, callers, and internal staff. + Proficiency with Microsoft Office Suite, including Word, Excel, and especially Outlook for email and calendar management. + Accurate data entry skills with strong attention to detail for order entry, invoicing, and record keeping. + Experience managing multi-line phones, routing calls, and handling general email inboxes. + Ability to draft, proofread, and format professional correspondence, reports, and presentations. + Organizational skills to maintain orderly filing systems, manage supplies, and keep reception and common areas tidy. + Ability to work independently, learn quickly, and manage multiple tasks and priorities in a busy office setting. + Strong communication skills, both written and verbal, with a focus on clear, courteous, and timely responses. + Comfort working in an industrial office setting within a chemical plant environment. Job Description This on-site Administrative Assistant / Receptionist role provides professional front desk coverage and comprehensive administrative support across the office. You will serve as the first point of contact for visitors and callers, manage daily office operations, and assist with customer orders and invoicing. The position blends reception, clerical, and customer support responsibilities in a smaller, close-knit company with a relaxed, family-style environment. Responsibilities + Greet and welcome visitors, clients, and vendors, providing a professional first impression and directing guests to the appropriate person or department. + Answer, screen, and forward incoming phone calls, ensuring calls reach the correct contact and messages are relayed accurately and promptly. + Manage the general email inbox, monitor incoming messages, and provide timely, professional responses or route inquiries to the appropriate team members. + Provide clerical support to all departments by handling filing, photocopying, scanning, emailing, and data and order entry tasks. + Serve as a backup for Customer Service by receiving customer order information when representatives are unavailable or when the team is short-staffed. + Prepare, review, and distribute customer invoices accurately and in a timely manner, ensuring To view full details and how to apply, please login or create a Job Seeker account
