Airoom Companies, LLC, a leading Chicago-area design-build remodeling firm, is seeking an Executive Administrator to support our executive and project leadership teams. In this role, you'll coordinate complex calendars, meetings, and communications across design, architecture, and construction, helping keep our high-end residential projects organized from concept through completion. You will prepare and manage documents and client correspondence, track key project dates, support budgeting and invoicing, and ensure records are accurate and accessible. Working in Airoom's collaborative, craftsmanship-driven culture, you'll play a key role in delivering an exceptional experience to homeowners and internal teams alike. Responsibilities Provide high-level administrative support to senior leadership and project executives Coordinate calendars, meetings, and communications across design, architecture, and construction teams Prepare, proof, and manage project documents, proposals, and client correspondence Track project milestones, deliverables, and key deadlines to support on-time completion Maintain organized digital and physical files, reports, and records Assist with client scheduling, follow-up, and status updates to ensure excellent service Support budgeting, invoicing, and basic financial tracking for active projects Liaise with internal and external stakeholders to facilitate smooth project workflows Support onboarding and coordination of internal meetings, reviews, and presentations Continuously improve administrative processes and tools to increase team efficiency Required Skills Executive calendar management Construction or project administration Document preparation and formatting Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Project management software (e.g., MS Project, Buildertrend, Procore or similar) CRM or client management tools Budget tracking and basic invoicing Professional business communication Meeting and event coordination Digital and physical records management