Bilingual Administrative Assistant Advanced Nursing Care Inc - 3.5 Montgomery, IL Job Details Full-time $19 - $20 an hour 1 day ago Benefits Dental insurance 401(k) Tuition reimbursement Flexible schedule Qualifications Foreign language proficiency Computer operation Confidential information handling Microsoft Outlook Phone communication Computer literacy Spreadsheets Administrative experience Data entry Organizational skills Telephone systems Multi-line phone systems Clerical experience Editing Office phone management Full Job Description Job Summary We are seeking a dynamic and detail-oriented Bilingual Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. Your bilingual skills will enable seamless communication with diverse clients and team members, ensuring efficient office operations. This position offers an exciting opportunity to contribute to a professional environment where organization, professionalism, and proactive support are highly valued. Duties Greet visitors and clients warmly at the front desk, providing excellent customer service and assistance in both languages. Manage multi-line phone systems, directing calls accurately and professionally while taking detailed messages when necessary. Handle data entry tasks with precision using Microsoft Office applications and specialized software such as QuickBooks for bookkeeping and financial record management. Maintain organized filing systems, ensuring confidential information is securely handled and easily accessible when needed. Support office management activities including scheduling appointments, coordinating meetings, and managing calendars. Assist with clerical duties such as proofreading documents, preparing correspondence, and maintaining office supplies inventory. Provide general administrative support to team members, including typing reports, supporting client communication, and performing light bookkeeping tasks. Requirements Proven experience in an office environment with strong clerical and administrative skills. Bilingual proficiency in English and another language (e.g., Spanish), with excellent verbal and written communication skills in both languages. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills essential for daily tasks. Experience using multi-line phone systems and providing professional phone etiquette. Familiarity with QuickBooks or similar accounting software is preferred for bookkeeping responsibilities. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting. Demonstrated ability to handle confidential information responsibly and discreetly. Excellent time management skills coupled with attention to detail for proofreading and data entry accuracy. Previous office or administrative experience, including customer service or personal assistant roles, is highly desirable. Join us to be part of a vibrant team where your organizational talents and bilingual abilities will make a real difference! We value proactive professionals who thrive on supporting others while maintaining a positive, energetic workplace atmosphere.

Pay:

$19.00 - $20.00 per hour Expected hours: 35.0 per week

Benefits:

401(k) Dental insurance Flexible schedule Tuition reimbursement

Work Location:

In person