Essential Responsibilities & Responsibilities

• Answer phones and greet visitors; interact with parishioners to assist them with the services needed, explaining requirements, overseeing forms for accuracy and completeness, etc.
• Maintain sacramental records and parish pastoral records and compile data for annual Kennedy and parish attendance reports
• Update & submit annual parish directory. Maintain and update parishioner information.
• Schedule appointments for the pastor
• Coordinate new parishioner registration. Order collection envelopes for new parishioners
• Coordinate funerals, chapel services, and committal services with Funeral Homes
• Schedule baptisms and weddings, providing requirements, information and preparing sacrament certificates when requested
• Coordinate and maintain visiting celebrant schedule for masses, funerals and confessions
• Handle calls for emergency anointing during business hours
• Maintain phone system & voicemail, Troubleshoot issues
• Distribute incoming mail
• Assist Parochial Administrator/Pastor with general administrative duties and special projects
• Maintain staff list, send staff birthday cards
• Order and organize general office and staff supplies
• Process all Sunday offerings and second collections; post gifts to donors' accounts; assist with annual mailing of donor statements
• Prepare tamperproof bags for weekend collections and maintain bag tracking form
• Maintain key inventory
• Maintain an Office Staff Key Contact List
• Prepare weekly Mass Intentions
• Maintain the parish filing records system for Annual Reports, Parish Council and Finance Council Meeting agendas and minutes
• Assist with shredding outdated sensitive materials

Note:

This job description is not intended to be all-inclusive. Other related duties may be assigned to meet the ongoing needs of the organization . Qualifications 3-5 years experience in a parish secretarial administrative role Excellent customer service and organization skills Team player Ability to maintain strict confidentiality Ability to work independently and multi-task Proficiency in Microsoft Office Suite Experience using ACS, a plus Must support the mission, philosophy, objectives and policies of St. Elizabet Seton Parish, The Catholic Church, and the Diocese of Joliet Practicing Catholic If you are interested in this opportunity, please email a cover letter and resume to Gloria Kapsa, business manager at businessmanager@sescatholic.org

Pay:

$40,000.00

• $50,000.

00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person