A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Supreme Roofing | Full-Time Supreme Roofing is hiring a Construction Project Admin to keep our construction projects organized, documented, and moving forward. This is a behind-the-scenes role critical to our operation — you'll be the administrative backbone connecting our Project Managers, Production Managers, customers, and field teams. What You'll Do Maintain project records in JobTread and keep documentation (contracts, permits, COIs, W-9s, warranties, invoices, photos) complete and organized Track permit status, proposal/contract signatures, and follow up on missing paperwork Monitor project milestones and administrative deadlines, flagging outstanding items to the Project Manager Coordinate customer appointments, municipal inspections, and third-party drone inspections Serve as a primary point of contact for customers on scheduling and status updates Coordinate communication with vendors, suppliers, municipalities, and inspectors Support material delivery coordination alongside the Project and Production teams What Success Looks Like Project files are complete, accurate, and up to date at all times Nothing falls through the cracks — deadlines and follow-ups are tracked and closed out Project Managers and Production Managers always know the current status of their jobs Customers experience clear, timely, professional communication What We're Looking For Strong organizational skills and attention to detail Comfortable managing multiple projects and deadlines at once Clear, professional written and verbal communication Experience with construction, roofing, or project coordination software (JobTread experience a plus) A proactive mindset — you flag problems before they become delays Why Supreme Roofing Join a growing roofing company that values organization, accountability, and doing things the right way. This role offers the chance to build real expertise in construction project administration while working alongside an experienced management team.
