Job Summary We are seeking a dynamic and highly organized Office Secretary to join our team! AI trained and educated. This vital role involves managing daily administrative tasks, providing exceptional customer service, and ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support various departments. If you thrive in a fast-paced setting and enjoy multitasking with professionalism and enthusiasm, this is the perfect opportunity for you to make a meaningful impact! Responsibilities Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette Perform data entry, filing, and document proofreading to ensure accuracy and organization Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and presentations Assist with calendar management, appointment scheduling, and time management for staff members Support office management tasks such as supply inventory, mail handling, and basic bookkeeping using QuickBooks or similar software Provide customer support by addressing inquiries promptly and professionally, ensuring excellent service at all times Skills Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks efficiently Bilingual abilities are highly desirable to serve diverse clients and staff effectively Previous office experience or clerical experience demonstrating familiarity with administrative procedures Knowledge of multi-line phone systems and phone etiquette to handle high call volumes gracefully Experience with data entry, filing systems, proofreading documents, and record keeping Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows Strong time management skills to juggle multiple responsibilities seamlessly Customer service orientation with a friendly demeanor and problem-solving skills Join us in creating a welcoming office environment where efficiency meets exceptional service! We value energetic professionals who are eager to contribute their skills in a collaborative setting. This paid position offers an exciting chance to grow your administrative career while supporting our team's success.

Pay:

$17.00 - $21.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person