Office Coordinator United Methodist Youth Home - 3.5 Evansville, IN Job Details Full-time $21 - $22 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Flexible schedule Life insurance Qualifications Computer literacy Scanning High school diploma or GED Driver's License Organizational skills Office experience Full Job Description The United Methodist Youth Home seeks a full-time Officer Coordinator. This position is a crucial part of the administration team. Under general supervision of the Accounting & HR Manager the Office Coordinator shall: 1. Be familiar with all UMYH's administrative policies and procedures. 2. Answer the phone, direct calls to the proper individual, and take messages. 3. Copy, scan, and fax documents, letters, reports, etc., as needed and keep copies of frequently used forms in supply 4. Collect and distribute incoming mail and process outgoing mail. 5. Order office supplies, cleaning, and copy machine supplies for the admin office. 6. Assist all departments on an as needed basis. 7. Enter and maintain accurate IARCA data for the residential programs. 8. Enter data and submit billing claims to DCS and the School Nutrition Program by the 10th of every month. 9. Request and secure additional service units, as needed, for referrals to the Truancy and Day Reporting programs. 10. Determine reason for DCS denial of claims to rebill and obtain payment for services. 11. Audit all Residential and Day Reporting files prior to the 15th of each month to ensure that all required documentation is up to date. 12. Send a Day Reporting census every day to Vanderburgh Juvenile Probation. 13. Send a Residential census every Monday, Wednesday, and Friday to the Vanderburgh County Court. 14. Coordinate with the Executive Director regarding audits and license renewals. 15. Direct certify school lunch applications within SNP. 16. Record and maintain accurate meal counts for the Day Reporting program. Complete and submit the monthly SNP claim form and the annual Verification Summary Report through the SNP website. 17. Make intake packets and IARCA packets for the Residential Program. 18. Prepare initial training packets, employee handbooks, and set up mailboxes for new staff members. 19. Make new resident/student files for each program within 1 business day of the youth's placement into the program. 20. Keep Resident and Day Reporting student list up to date for each of the programs. 21. Prepare each discharged resident or student's closed file for program directors to complete their discharge summary. 22. Order meals for board meetings and retreats. The above information reflects the general responsibilities considered necessary to perform the essential functions of the job. Other duties may be assigned that are not listed in the above job description and the organization may change the specific job duties with or without prior notice based on the needs of the organization. Working Conditions 1. Work is performed primarily in a standard office environment with typical indoor working conditions. 2. Frequent interaction with youth, residents who may be disoriented or agitated, and family members who may require calm, professional support.

Job Requirements:

All UMYH staff must be 21+ with a valid driver's license and able to pass standard background, DCS registry, plus physical/ TB Test and drug screening. Prior experience working in an office environment is preferred. High School Diploma or Equivalency required

Critical Skills/Expertise:

Ability to answer the phone in a clear and pleasant voice that can be easily understood. Computer proficiency and the ability to learn new software. Capable of working independently and as a team member. Apply nondiscriminatory practices in all areas, regardless of race, color, age, religion, national or ethnic origin, sexual orientation, physical disability, political beliefs, or veteran status. Adequate walking, sitting, and standing skills. Good organizational skills and ability to prioritize tasks so that all deadlines are met. Reading, writing, and reasoning skills are necessary to understand information in resident records as required to properly file and organize documents. Communication skills are necessary to work with various populations including at-risk youth, parents, and other professionals. Ability to handle frustration, frequent change of plans, prioritization of assignments, and coordination with other employees. Benefits Medical Insurance (85% paid by Employer) Dental Vision (paid for by Employer ) Standard Life Insurance ( paid for by Employer ) 10 Paid Holidays PTO (4 weeks within 1 year) Simple IRA after 1 year (Employer match up to 3%) BFit Corporate Membership Paid Bereavement Paid Extended Illness (up to 280 hours) FirstStop Telehealth Program About Us To fill out an official application visit our website at https://umyh.org/career/ For over 45 years, the United Methodist Youth Home has served some of Indiana's most vulnerable youth. At UMYH, we provide a variety of programming centered on helping at-risk youth become responsible and productive members of the community. The young people we serve have faced incredibly difficult obstacles and struggle to develop healthy coping skills. They are in need of a delicate balance of care and discipline. The treatment we provide is designed to achieve this, while empowering the youth to overcome the serious traumas they have faced and learn the skills needed to live UMYH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. This company participates in

E-verify Pay:

$21.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Vision insurance Ability to

Commute:

Evansville, IN 47715 (Required)

Work Location:

In person