Administrative Assistant (to the President of Integrated Operations) Bowles Mattress Company Jeffersonville, IN Job Details Full-time $18 - $22 an hour 16 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance Employee discount Life insurance Retirement plan Qualifications Customer communication Teamwork Self-direction Customer service Executive administrative support Microsoft Office Attention to detail Organizational skills Proofreading Time management Full Job Description Bowles Mattress Division is seeking an Administrative Assistant (full-time) We are small but mighty! Join the Bowles Mattress Company team! We offer a pro-employee environment that includes a 15% 401k contribution provided each weekly pay period (after 90 days). Bowles covers approximately 70% of healthcare premiums, paid time off, paid holidays, company apparel, employee appreciation activities and more! Objective Provides high-level administrative, communication, reception, and organizational support to the President of Integrated Operations and the leadership team. Strengthens daily execution, improves communication flow, supports efficient business operations across manufacturing and retail sales functions, and serves as a professional first impression for employees, consumers, vendors, retailers, dealers, and visitors.

Organizational Relationships Reports to:

President of Integrated Operations Supervises:

N/A Essential Job Duties and Responsibilities Provide direct administrative support to the President, including calendar management, scheduling, correspondence, and meeting coordination. Support leadership team members with administrative needs, reports, presentations, communication coordination, and special projects. Serve as a polished and professional first impression for employees, visitors, consumers, vendors, retailers, dealers, and business partners. Answer, screen, and direct incoming telephone calls in a courteous and professional manner. Greet visitors and guests while maintaining a welcoming and professional front-office environment. Coordinate visitor communication, meeting preparation, and hospitality arrangements. Create welcome signs, visitor materials, agendas, and meeting support documents as needed. Coordinate food, catering, beverage, and supply orders for meetings, events, and leadership functions. Prepare, edit, proofread, and organize documents, spreadsheets, presentations, letters, and meeting materials. Use Microsoft Excel, Word, Outlook, Shopify, Freedom, and PowerPoint to create accurate and professional business materials and reports. Track action items, deadlines, and follow-up activities to help ensure work is completed on time. Assist with office organization, filing, administrative systems, and process coordination. Handle confidential information with discretion, professionalism, and sound judgment. Maintain reception, conference room, and common office areas in a clean and organized manner. Provide additional receptionist and administrative support duties as business needs evolve. Qualifications Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint. Excellent written, verbal, and interpersonal communication skills. High emotional intelligence, with the ability to shift priorities and remain calm in a fast-moving environment. Strong organizational skills with attention to detail and follow-through. Professional presence and ability to represent the company well in all interactions. Ability to multitask while maintaining professionalism, accuracy, and confidentiality. Strong customer-service mindset and willingness to support multiple departments. Ability to work independently while also supporting a collaborative leadership environment. Warm, professional, and service-minded approach. Trustworthy, discreet, resourceful, dependable, and willing to take ownership of responsibilities. Ability to balance friendliness with professionalism and sound judgment. Mental and Physical Requirements Ability to manage changing priorities and remain calm in a fast-moving environment. Ability to multitask while maintaining professionalism, accuracy, attention to detail, and confidentiality. Ability to work independently while supporting a collaborative leadership environment. Because the employee may occasionally enter manufacturing areas, applicable safety rules and regulations must be followed. Working Environment and Conditions This is an office-based role supporting manufacturing and retail operations in a small-company environment. The position requires regular communication with internal team members and external business contacts. The role may occasionally require entering manufacturing areas. Education, Experience and Training Bachelor's degree preferred. Prior experience supporting executives, leadership teams, or front-office operations preferred. Experience in manufacturing, retail, consumer products, or small-business environments is helpful but not required. Experience preparing professional reports, presentations, correspondence, and business documents preferred. Equipment and Tools Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint. Ability to learn Shopify and Freedom. Ability to use standard office technology and resources required to perform administrative, communication, reception, and document-preparation duties. Some duties may be performed with or without accommodation. Bowles Mattress Company is an equal opportunity employer and considers all qualified applicants without regard to legally protected status. Employment decisions are based on qualifications, merit, business needs, skills assessments, and applicable law.

Job Type:

Full-time Base Pay:

$18.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Do you have proficiency with Microsoft Office Suite (excel, word, powerpoint)?

Experience:

successful

Administrative Assistant:

2 years (Required)

Work Location:

In person