Administrative Assistant 2363 Jeep Road, Abilene, KS 67410 $19.48 an hour - Full-time Apply on company site Open Public Works $19.48 (Starting Pay Based on Experience) | Full Time Posting Start Date 11/05/2026 Posting End Date Open Until Filled Descriptions Under the direction of the Public Works Director and with day-to-day work direction from the Public Works Office Manager, the Administrative Assistant provides administrative, customer service, fiscal, records management, and program support for Dickinson County Public Works Department. The position supports a range of Public Works operations, including solid waste and transfer station services, household hazardous waste, noxious weed control, sanitation, highway, road & bridge and fleet services. Work requires sound judgment, accuracy, discretion, and the ability to independently respond to routine public inquiries, maintain detailed records, and coordinate multiple priorities. Requirements

ADMINISTRATIVE, FISCAL, AND CUSTOMER SERVICE SUPPORT

Provide administrative support to the Public Works Director and Public Works Office Manager and coordinate daily office operations for the Environmental Services office located at 2363 Jeep Rd. Serve as a primary point of contact for residents, vendors, contractors, and other agencies; answer inquiries, provide program information, route requests, and maintain a professional customer-service experience. Compile and assist with processing accounts payable, including coding, scanning, entering, and maintaining invoices for transfer station/household hazardous waste, noxious weed, sanitation, and other Environmental Services programs. Assist with processing accounts receivable transactions, including cash, check, and card payments; balance daily receipts and cash drawers; prepare deposit documentation for the County Treasurer; and maintain supporting records. Complete deposits and reconciliations in accordance with County procedures and applicable internal controls. Assist with preparation of billing statements, correspondence, past-due notices, monthly billing reports, and charge-account records for transfer station services. Maintain accurate electronic and paper records; enter data; retrieve information; create correspondence, spreadsheets, reports, and other documents; and provide requested records for audits, inspections, lender evaluations, and County reviews. Maintain departmental website content, newsletters, flyers, handouts, forms, and public-information materials. Order office, program, and operational supplies; coordinate pickups or deliveries as needed. Assist with grant applications, reporting requirements, and other external funding documentation. Attend required trainings, meetings, and conferences.

SOLID WASTE, TRANSFER STATION, AND HOUSEHOLD HAZARDOUS WASTE

Provide customer service at the transfer station, including explaining disposal requirements, directing customers, answering questions, and assisting with payment and billing matters. Inspect incoming loads to identify waste type, appropriate disposal location, and applicable billing; enter daily tickets and maintain tonnage and operational spreadsheets. Serve as a backup Scale Operator, as needed. Maintain household hazardous waste (HHW) records, including waste logs by U.S. Department of Transportation hazard class, disposal documentation, and information needed for annual reports. Prepare and submit quarterly municipal solid waste reports to the Kansas Department of Health and Environment (KDHE) and provide required HHW information for annual regional reporting. Assist with the Solid Waste Management Plan, Planning Committee activities, licensing records for refuse collectors, and community cleanup events.

NOXIOUS WEED PROGRAM SUPPORT

Respond to public inquiries regarding noxious weeds. Prepare warning notices, legal notices, survey information, annual reports, management plans, and other documentation required for the County noxious weed program. Maintain records of restricted-use pesticide sales and other documentation required by the Kansas Department of Agriculture (KDA). Read and apply herbicide product-label information; prepare chemical recommendations, price sheets, handouts, and related materials under established program procedures.

SANITATION, WASTEWATER, AND RECORDS SUPPORT

Prepare, process, and maintain applications and records for wastewater and well permits, wastewater installer licensing, sanitary service provider licensing, and related inspections. Prepare and read water-test documentation in accordance with established procedures. Maintain property files and scan documents into the County's indexing system.

HIGHWAY, ROAD & BRIDGE SUPPORT

Assist and provide administrative support. Assist with compiling, filing and entering data for Highway, Road & Bridge Projects. Maintain Bridge and Structure Files.

BEHAVIOR STANDARD

Maintain a respectful, service-oriented, and collaborative work environment; comply with County and departmental policies; safeguard confidential information; demonstrate reliability and accountability; use sound judgment; and communicate professionally with the public, coworkers, elected officials, and management.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of general office practices, records management, customer service, and basic governmental fiscal processes. Skill in using computers and standard office software, including word processing, spreadsheets, email, internet-based systems, and data-entry applications. Ability to accurately process payments, invoices, deposits, billing information, and numerical data. Ability to organize work, manage competing deadlines, maintain attention to detail, and work independently with minimal supervision. Ability to communicate clearly and professionally, both orally and in writing, using the English language. Ability to interpret and follow written, oral, and diagrammed instructions; apply practical judgment; and resolve routine problems within established policies and procedures. Ability to establish and maintain effective working relationships with the public, coworkers, vendors, contractors, and partner agencies. Ability to maintain confidentiality and handle sensitive information with discretion. Ability to learn and apply program-specific requirements related to solid waste, household hazardous waste, noxious weed control, sanitation, and highway, and road & bridge. Accept responsibility and complete work assignments on schedule, without undue delays and within other established parameters. Maintain acceptable attendance and arrive and leave at the prescribed times. Dress and groom appropriately for the job. Keep work area neat and orderly. EXPERIENCE and/or

EDUCATION

High school diploma or GED required. Three (3) years of progressively responsible administrative support, customer service, bookkeeping, records management, or related experience required. An equivalent combination of education, training and experience may be considered. Experience with accounts payable, accounts receivable, cash handling, billing, or governmental accounting systems is preferred. Experience supporting public works, environmental services, solid waste, noxious weed, sanitation, or a related regulatory program is preferred. Demonstrated proficiency with Microsoft Office or comparable office software, email, spreadsheets, electronic records systems, and data-entry applications is required.

BENEFITS

KPERS Paid time off Holiday pay Medical, dental, and vision insurance Safety boot allowance Uniforms provided Deferred compensation plans: KPERS457 and Nationwide Certificate Needed Valid Kansas Driver's license