An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The University of Saint Mary is conveniently located a short 30 minutes' drive from Parkville, Shawnee, Basehor and Kansas City, Kansas. USM offer all full-time employees Medical, Dental, Vision, University Paid Basic Life & AD&D, Short and Long-Term Disability along with a generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old.
THE HISTORY OF THE UNIVERSITY OF SAINT MARY
The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 100 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.
POSITION SUMMARY
The Administrative Assistant of Student Life supports the Vice President of Student Life in leadership and management of Student Life. This position performs a variety of administrative duties for the Division of Student Life. Successful performance of duties requires the individual to interact with staff, faculty, students, and parents/family members in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
ESSENTIAL FUNCTIONS
Provide administrative support to the Vice President of Student Life, including calendar management, appointment scheduling, travel scheduling, etc. Serve as the primary contact for callers and visitors to the Vice President's office and the Division of Student Life, referring individuals to the appropriate office, if necessary. Support the division by performing routine administrative duties of all departments under the direction of the Vice President of Student Life. Maintain a system for recording expenses which includes but is not limited to department invoices and budgets. Prepare presentations, board reports, staff programming, and other forms of communication to ensure the delivery of complex material and provide it in understandable and actionable information. Conduct research, gather, and assemble data for reports and prepare drafts as requested. Provide support for staff meetings including but not limited to setting meetings, disseminating agendas, taking minutes, distributing minutes, and following up to ensure action items are organized. Perform other duties as assigned.
REQUIREMENTS
: 1-2 years of related experience required. High School Diploma or equivalent required. Associate's Degree or Bachelor's Degree preferred. Higher education experience preferred. Effective interpersonal and communication skills are required. Must be proficient in Microsoft Office, particularly Word, Excel, and PowerPoint with the ability to adapt to other technology and software packages as required. Must possess the ability to work independently as well as part of a team in a professional and confidential manner. Must possess the ability to manage and meet deadlines with attention to detail while performing in a fast-paced environment. Must project a positive, professional, customer-focused image for the university. Affinity with the overall mission of the University of Saint Mary.
TO APPLY
Submit a cover letter, resume and contact information for at least three current professional references. Saint Mary is an Equal Opportunity Employer.
