An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Fulltime Bilingual Office Assistant (Construction) JKL Construction, in Plains, KS, is seeking a reliable, motivated, and fully Bilingual (English/Spanish) Office Assistant to join our construction team. JKL Construction has been in business for over 40 years. Our family run and family focused company values labor, loyalty, and leadership. We diligently strive to serve our customers, our community, and our employees with the highest respect. In this role, you will be an integral member of the administrative team in our office, facilitating communication between our office staff, field crews, subcontractors, and clients. The ideal candidate is an eager learner with a positive attitude, strong organizational skills, and a professional demeanor.
Key Responsibilities and Duties Bilingual Communication :
Serve as the primary point of contact for English- and Spanish-speaking clients, field laborers, subcontractors, and vendors. Assist with basic translations as needed.
Front Desk Management :
Greet visitors, answer phone calls, route inquiries to project managers, and take accurate, detailed messages.
Project Administration :
Assist in generating job estimates, organizing physical and digital project folders, tracking equipment maintenance, and distributing safety materials to field crews.
Documentation Support :
Help prepare, submit, and track permits, certificate of insurance (COI) requests, and vendor paperwork (like W-9 forms).
Accounts & Clerical Support :
Learn to review incoming invoices, match delivery receipts for construction materials, and perform data entry, , and assist Office Manager with various reports and tasks.
Office Logistics :
Sort incoming mail, manage office supplies, and maintain organized digital and physical filing systems for active and completed construction jobs.
Miscellaneous:
Any additional and reasonable tasks not addressed in the above description
Required Skills and Qualifications Education :
High school diploma or equivalent (GED). No college degree required.
Language :
Fluent verbal and written proficiency in both English and Spanish is strictly required.
Technical Skills :
Basic computer literacy, including the ability to check email, type, and use basic spreadsheets (Excel or Google Sheets).
Core Qualities :
A strong willingness to learn, a positive and friendly demeanor to enhance our company culture, a strong and reliable work ethic, the ability to multitask in a busy environment, and the discipline to protect sensitive personal information.
Job Type & Schedule Position Type :
Full-time, Permanent Schedule :
Monday to Friday (typical hours would be approximately 8:00am-5:30pm) Benefits & Compensation Competitive hourly wage appropriate for amount of experience Full training provided. Health, dental, and vision insurance after 60 days Paid Time Off (PTO) and paid holidays. 401K participation after 1 year of service and at 21 years of age
Pay:
$18.00 - $22.00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance
