Administrative Support

Description:

Hop Shops , a division of Valor Oil , is looking for an Administrative Support role in the Florence, KY area. The Administrative Support - Pricebook Specialist plays a critical role in maintaining the accuracy, integrity, and efficiency of the Hop Shops Pricebook. This position is responsible for the setup, maintenance, and auditing of item-level data across all store locations, ensuring correct pricing, promotions, and vendor information are accurately reflected in the system. The role also provides administrative and operational support to the broader operations and merchandising teams.

Responsibilities:

Systems Management & Data Integrity:

Manage the end-to-end Pricebook system, including item setup, price/cost updates, and vendor data maintenance to ensure 100% pricing accuracy and seamless POS data transmission across all stores.

Promotional & Seasonal Execution:

Lead the loading, testing, and deployment of promotions, limited-time offers (LTOs), and seasonal launches, coordinating closely with marketing and merchandising to meet strict project timelines.

Vendor & Financial Reconciliation:

Act as the primary liaison for vendors to manage pricing agreements and availability, while collaborating with Finance to resolve invoice discrepancies and maintain accurate cost records.

Operational Support & SKU Management:

Provide real-time support to field teams regarding UPC corrections and scanning issues, while monitoring item-level movement to flag and remove obsolete SKUs.

Cross-Functional Coordination & Admin:

Facilitate communication between Operations, Finance, and Merchandising teams to streamline planogram updates and maintain archived documentation for all price changes and promotional events.

Competitive Benefits:

401(k) with 3% company match, Medical, dental, vision, and life insurance (including voluntary options), Short and long-term disability, accident, critical illness coverage, Paid vacation, sick days, and holidays, On-demand pay options, Company-provided cell phone, computer, FIPS Core Value, Incentive Program, Comfuel discount program for personal fuel savings, Employee Assistance, Program, Years of Service Awards

Requirements:

Strong attention to detail and accuracy. Ability to manage and audit large volumes of item data. Effective communication skills for vendor and cross-team coordination. Proficiency with pricing and inventory systems is preferred. Experience with Pricebook or similar item management systems. Strong organizational and multitasking abilities. Ability to resolve discrepancies and troubleshoot system data issues. Skilled in administrative and operational support tasks.